Find Accounts payable administrator Jobs in Limerick, Lk

Accounts Payable Administrator
O'Brien Facilities Ltd —Limerick, County Limerick
- €34,000–€37,000 a year
- Full-time
- Microsoft Excel
- English
- SharePoint
- Fuel card
- Annual leave
Quick apply
4d
Office Administrator
Ads & Associates Limited —Shannon, County Clare
- €16–€20 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Flexitime
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3d
Accounts Administrator
Smart Electronics Ltd —Shannon, County Clare
- Full-time
- Communication skills
- Time management
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5d
Order Processing & Stock Administrator (Medical Devices)
Premier Surgical —Limerick, County Limerick
- Full-time
- Microsoft Excel
- ERP systems
- Administrative experience

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Accounts Payable Administrator

O'Brien Facilities Ltd
Limerick, County Limerick

Quick apply

Job details

Full-time
€34,000–€37,000 a year
4 days ago

Benefits

Fuel card
Annual leave
Company pension
On-site parking

Qualifications

Sage
Microsoft Excel
Accounts payable
English
SharePoint
Pivot tables

Full job description

Accounts Payable Administrator

O'Brien Facilities Limited Finance Department

Job title

Accounts Payable & Finance Administrator

Company

O'Brien Facilities Limited (OBF)

Department

Finance

Reports to

Company Accountant / Head of Finance

Works closely with

Directors, Projects Lead, Facilities Manager, Office Manager, Site Foremen and suppliers/subcontractors

Location

O’Brien Facilities Ltd, Rawleystown, Grange, Co. Limerick, V35FH33

Hours

Full-time e.g. 8.00am–5.00pm

Salary

€34’000 - €37’000

Contract

Permanent,

Start date

September–October 2026

About O'Brien Facilities

O'Brien Facilities Limited (OBF) is a growing construction and facilities management contractor based in the Mid-West and working across Munster. We deliver energy-efficiency retrofit (EERP) and void/renovation programmes for local authorities including Limerick, Kerry, Tipperary and Clare County Councils, alongside commercial facilities projects, planned preventative maintenance (PPM) contracts & winter salting & gritting for commercial clients.

Key responsibilities

Invoice processing and approvals

Receive, log and file all supplier and subcontractor invoices in LiveCosts and allocate each one to the correct project and cost code.
Route invoices to the responsible Project Manager or Quantity Surveyor for sign-off and actively chase outstanding approvals so nothing stalls.
Match invoices to purchase orders delivery dockets, completion confirmation before they move to payment.
Query and hold any invoice with a pricing, quantity, VAT or scope discrepancy, and resolve it directly with the supplier and the PM.

Payment runs

Prepare the monthly supplier payment run: compile approved invoices in the OneDrive payment-run folder and build the payment batch in Sage for approval by the Company Accountant and a Director.
Administer any early-payment (5-day) requests under the company's supplier terms and make sure the agreed fee is applied.
Post all supplier invoices, credit notes and payments in Sage promptly and accurately, with VAT treated correctly (including reverse charge on construction services).

Subcontractors and compliance

Support the Company Accountant with Relevant Contracts Tax (RCT): confirm subcontractors are notified on ROS before payment, submit payment notifications and apply the correct deduction rate.
Maintain up-to-date subcontractor and supplier files: tax clearance, insurance certs, bank details and contact details.
Set up new suppliers and process any change of bank details only after independent verification (call-back to a known contact) – a key fraud control.

Reconciliations and month end

Reconcile supplier statements monthly and clear reconciling items.
Reconcile company credit cards and Circle K fuel card statements, matching transactions to receipts, vehicles and jobs.
Produce the aged creditors report and a list of received-but-unapproved and expected-but-missing invoices for the Company Accountant's month-end accruals.
Keep LiveCosts job costs complete and current so project cost reports agree with the management accounts.

Administration

Maintain the AP filing structure in SharePoint/OneDrive in line with company document-control conventions.
Act as first point of contact for supplier queries and remittance requests.
Help document and continuously improve the purchase-to-pay process, including the roll-out of purchase orders.

Who we are looking for

Essential

At least 2 years' purchase ledger / accounts payable experience, ideally in construction, contracting, facilities or another project-based business.
Hands-on experience with Sage (Sage Business Cloud Accounting preferred) or a comparable accounting package.
Confident in Excel: lookups, filters, pivot tables and reconciliations.
A working knowledge of Irish VAT on purchases; familiarity with RCT and the construction reverse charge is a strong advantage.
Exceptional attention to detail and a disciplined, process-first way of working.
Clear, professional communication with suppliers, subcontractors, site staff and management.

Desirable

Experience with LiveCosts or another job-costing / purchase-order system.
Accounting Technician (ATI) qualification or part-qualified accountant or working towards it.
Experience with fuel card, credit card or expense reconciliations.
Experience of introducing or tightening a purchase-order process.

What we offer

Salary of € depending on experience.
Pension Contribution match up to 5%
20 days' annual leave plus public holidays.
Support for further study (e.g. Accounting Technicians Ireland) for the right candidate.

Pay: €34,000.00-€37,000.00 per year

Benefits:

Company pension
On-site parking

Language:

English (required)

Work authorisation:

Ireland (required)

Location:

Limerick, County Limerick (preferred)

Work Location: In person

Quick apply

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accounts payable administrator jobs in limerick, lk

Accounts Payable Administrator

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Accounts Administrator

Order Processing & Stock Administrator (Medical Devices)

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