Find office manager/executive assistant Jobs in ireland

Office Manager/Executive Assistant
Eirefacades Ltd —Mallow, County Cork
- €28,000–€32,000 a year
- Full-time
- Microsoft Access
- Microsoft Office
- SharePoint
Quick apply
9d
Executive Assistant (Grade VI) NRS15391
Health Service Executive —Dublin, County Dublin
- Part-time
12d
Assistant Staff Officer Grade IV
Local Government Jobs Ireland —Galway, County Galway
- €36,113–€55,460 a year
- English
- Leaving certificate
- No degree
2d
054.EI.26E – Assistant Executive – Financial Performance & Reporting
Enterprise Ireland —Dublin, County Dublin
- €32,045–€62,435 a year
- Microsoft Excel
- Oracle
- Microsoft Office
10d
Executive Personal Assistant
Horizons —Cork, County Cork
- €52,235–€62,485 a year
- Full-time
- Microsoft Office
- Administrative experience
- No degree
10d
Compliance Manager, Assistant Vice President (Hybrid)
State Street —DUBLIN 2, County Dublin
- Full-time
- English
- Research
- Business
Grade VII, Assistant HR Manager NSS202608 Re-post
Health Service Executive —Dublin, County Dublin
- Full-time
- Microsoft Office
Assistant Front Office Manager
Marriott International, Inc —Dublin, County Dublin
- Full-time
- Hospitality
- Management
- Customer service
Executive Assistant: International Government Affairs
Salesforce —Dublin, County Dublin
- Full-time
- Hybrid work
- Google Suite
- Salesforce
- Administrative experience
Office Manager
iCIMS Talent Acquisition —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
2d
Office Manager
iCims —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
2d
Assistant Planner
Longford County Council —County Longford
- €47,770–€74,068 a year
- Full-time
- Project management
- No degree
- Communication skills
- Annual leave
Executive Assistant - Dublin, Ireland
Newcode.ai —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
Quick apply
12d
Corporate Services Assistant
Walkers Global —DUBLIN 1, County Dublin
- Accounting
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance program
General Manager, National Children Physical Support Service NRS15389
Health Service Executive —Dublin, County Dublin
- Part-time
- In-person
2d
Executive Assistant (Perm) - Commercial (Pensions)
Arthur Cox —DUBLIN 2, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
3d
Executive Assistant (Perm) - Commercial (Employment)
Arthur Cox —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Office Manager Maternity Cover
Catalyx —Cork, County Cork
- Hybrid work
- Management
- Customer service
- Organisational skills
Quick apply
9d
EMEA & APAC Talent Acquisition Coordinator
StepStone Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Property Manager
Vision Ireland —Naas, County Kildare
- Full-time
- Hybrid work
- Warehouse experience
- Budgeting
- Negotiation
Quick apply
5d

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Office Manager/Executive Assistant

Eirefacades Ltd
Mallow, County Cork

Quick apply

Job details

Permanent | Full-time
€28,000–€32,000 a year
9 days ago

Benefits

Company events
On-site parking

Qualifications

Microsoft Access
Microsoft Office
SharePoint
Communication skills
Time management

Full job description

About the role

We are looking for a highly organised, proactive and capable Office Manager / Executive Assistant to support the smooth running of Eire Facades Ltd and provide direct day-to-day support to the company's Directors / Owners.

This is a central coordination role for someone who enjoys taking ownership, improving systems and keeping people, information and actions organised. The successful candidate will help reduce administrative pressure on the Directors / Owners by managing priorities, chasing follow-ups, coordinating suppliers, arranging employee travel and bookings, supporting new starter setup, maintaining Donseed and Microsoft 365 administration, and keeping office and site support processes moving.

Purpose of the role

The Office Manager / Executive Assistant will act as the organisational link between the Directors / Owners, office team, site teams, employees, suppliers and external support providers. The role is there to keep the business controlled and moving: making sure actions are followed up, records are accurate, meetings are prepared, systems are maintained, employee travel and bookings are arranged, new starters are set up properly, and the right information reaches the right people at the right time.

The right person will be a trusted, discreet and practical support for the owners of the business. They will not just complete tasks when asked; they will anticipate what is needed, keep a live handle on priorities, chase outstanding items, tidy up processes and help the Directors / Owners focus their time on clients, projects, staff, commercial decisions and business growth.

Key responsibilities

Office management & executive support

Manage day-to-day office administration and ensure the office runs efficiently.
Support Directors / Owners with diary coordination, meeting preparation, action trackers, documents and follow-ups.
Prepare agendas, meeting notes, correspondence, reports, presentations and document packs when required.
Chase outstanding actions, supplier responses, internal approvals and administrative deadlines so tasks keep moving.
Maintain company records, templates, filing structures, forms and administrative processes.
Coordinate suppliers, office requirements and internal communication across office and site teams.

Donseed administration, maintenance & training

Maintain Donseed records, user access, employee details and system setup requirements.
Support site teams and office staff with Donseed queries, reporting and day-to-day system use.
Provide basic user training for new starters, operatives and relevant managers.
Liaise with Donseed support where issues need to be escalated or resolved.

New starter onboarding & setup

Coordinate new starter onboarding from offer stage through to first-day readiness.
Arrange documentation, checklists, email accounts, Microsoft 365 access, Donseed setup, devices and equipment.
Liaise with managers to ensure inductions, PPE, site access and role-specific requirements are complete.

Site setup, broadband, phone & internet coordination

Coordinate administrative setup for new and live project sites.
Arrange broadband, phone lines, internet services, mobiles, SIM cards and related site communication needs.
Track installations, service providers, renewal dates, live site records and equipment allocations.
Support site teams with IT, communications and administration queries, escalating technical issues where required.

Travel, accommodation & employee bookings

Arrange employee travel, accommodation, hotels, trains, flights, taxis, parking and meeting room bookings as required.
Coordinate bookings for Directors / Owners, office staff, site teams, visitors and new starters where required.
Issue confirmations, itineraries, travel information and booking details to employees in good time.
Track booking changes, cancellations, costs, receipts and records for finance and management visibility.
Liaise with hotels, travel providers, venues and employees to resolve queries and keep arrangements up to date.

Microsoft 365 administration

Create and manage Microsoft 365 users, email accounts, shared mailboxes and distribution groups.
Assist with Teams, SharePoint and OneDrive organisation, access changes and permission updates.
Maintain accurate user records and liaise with external IT support on technical requirements.

Branding, marketing & company documentation

Support company branding and marketing administration, including templates, presentations and branded documents.
Coordinate branded stationery, signage, workwear or marketing collateral where required.
Assist with company profile updates, project information, case studies and internal announcements.
About you

Skills & experience

Office management, executive assistant, senior administration or business support experience.
Strong Microsoft Office / Microsoft 365 capability and confidence learning business systems.
Excellent organisation, written communication, note-taking and follow-up skills.
Experience supporting directors, owners or senior management would be highly beneficial.
Construction, subcontracting, facade or site-based experience would be beneficial.
Donseed or similar workforce / time-management system experience would be an advantage; training can be provided.
Experience coordinating employee travel, accommodation, meetings or business bookings would be useful.

Personal attributes

Highly organised, dependable and confident working independently.
Professional, discreet and comfortable handling confidential information.
Proactive, practical and able to follow tasks through to completion.
Comfortable reminding, chasing and coordinating people in a professional way.
Calm under pressure and able to manage competing priorities.
Confident communicating with Directors / Owners, office staff, site teams, suppliers and external providers.
What we offer
A varied and important role within a specialist facade business.
Direct involvement with the Directors / Owners, senior management and live project teams.
Opportunity to bring structure, follow-up and stronger processes into the business.
The chance to improve onboarding, systems, office administration and internal communication.
Supportive working environment and long-term opportunity for the right person.
Competitive salary depending on experience.

Job Types: Permanent, Full-time

Pay: €28,000.00-€32,000.00 per year

Benefits:

Company events
On-site parking

Quick apply

Refine Your Search

office manager/executive assistant jobs in ireland

Office Manager/Executive Assistant

Executive Assistant (Grade VI) NRS15391

Assistant Staff Officer Grade IV

054.EI.26E – Assistant Executive – Financial Performance & Reporting

Executive Personal Assistant

Compliance Manager, Assistant Vice President (Hybrid)

Grade VII, Assistant HR Manager NSS202608 Re-post

Assistant Front Office Manager

Executive Assistant: International Government Affairs

Office Manager

Office Manager

Assistant Planner

Executive Assistant - Dublin, Ireland

Corporate Services Assistant

General Manager, National Children Physical Support Service NRS15389

Executive Assistant (Perm) - Commercial (Pensions)

Executive Assistant (Perm) - Commercial (Employment)

Office Manager Maternity Cover

EMEA & APAC Talent Acquisition Coordinator

Property Manager

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