Electric Skyline
Established in 2007 and headquartered in Claremorris with Regional Offices in Tullamore, Galway , Cork, Limerick and Donegal. Electric Skyline is a leading-edge electrical contracting & consultancy company at the forefront of the Lighting and Utility Services sector in Ireland.
Electric Skyline provides lighting solutions throughout all 32 counties and maintain in excess of 200,000 public lights across 14 Irish local authorities. Electric Skyline is the largest dedicated Sports Lighting Contractor in Ireland. Our team are highly experienced in Public Lighting, Sports Lighting, Solar PV and EV chargers.
Our Vision is to be the recognised leader in empowering communities to thrive whilst preserving our environment.
Safety is a priority in all our projects. We pride ourselves on an excellent Safety Record and we continuously work towards company improvements and initiatives to maintain our excellent Health, Safety & Environment record. Health, Safety and Environment are at the forefront when planning and carrying out all work activities.
Job Summary:
Reporting to the Head of Human Resources, the Payroll & Administration Assistant supports the smooth running of payroll operations and provides administrative support across the organisation. The role ensures accurate employee data, timely payroll processing, and efficient office administration.
Responsibilities:
Payroll Duties:
Process and prepare weekly payroll data for submission, ensuring all payroll information is accurate, complete and received in line with agreed deadlines.
Review payroll data following up with managers where clarification is required.
Maintain accurate employee payroll records, including new starters, leavers, changes to employee details and other payroll adjustments.
Support payroll compliance by ensuring adherence to Revenue, PAYE, PRSI, USC, pension, GDPR and other relevant statutory and company requirements.
Generate and review payroll summaries, exception reports and reconciliation reports to support payroll accuracy prior to final approval.
Respond to employee payroll queries in a confidential, professional and timely manner, escalating complex queries where appropriate.
Identify opportunities to improve payroll processes, reduce manual administration and introduce appropriate automation while maintaining accuracy and compliance.
Administration Duties:
Provide general office and HR administrative support, including data entry, document preparation, filing, scanning, record keeping and maintaining accurate employee and business records.
Compile reports, trackers, logs and information as required, ensuring data is accurate, up to date and presented clearly for management review.
Support management administration requirements.
In the absence of the Office Manager, manage reception and communication duties, including receiving calls, monitoring emails, responding to internal and external queries and directing information to the appropriate person or department.
Maintain customer service logs, shared trackers and information systems, ensuring updates are recorded accurately and actions are followed through.
Support onboarding, offboarding, training administration, absence recording and other HR processes as required.
Assist with compliance documentation, audit preparation, inspection records and internal process documentation where required.
Identify opportunities to streamline and automate administrative processes, including reports, systems and data management, utilising AI and digital tools where appropriate.
Identify and utilise the opportunities of AI and automating admin tasks across the business.
The above statements are intended to describe the key responsibilities of the person assigned to this role. This is not intended as an exhaustive list; duties and responsibilities may change, or new ones may be assigned in line with business needs.
Person Specification
Experience and Skills:
Previous experience supporting or processing company payroll, ideally weekly payroll, in a confidential and deadline-driven environment.
Previous experience in an administrative or office-based role, with strong record keeping, data entry and document management skills.
Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook, including the ability to manage, check and reconcile data accurately.
Good understanding of confidentiality, GDPR and the importance of handling payroll, HR and employee information appropriately.
Experience using payroll, time management, HR, accounting or training systems such as TMS, Quantum, ABM, Sage or Skillko.
Experience in HR administration, including onboarding, offboarding, absence records, training records or employee file maintenance.
Experience supporting audits, inspections, compliance records or internal process documentation.
Experience working in construction, manufacturing, engineering, utilities or a similar regulated industry.
Interest in using AI, automation or digital tools to improve administrative processes and reduce manual work.
Competencies:
Data accuracy and attention to detail: able to check, reconcile and maintain payroll and administrative information accurately.
Payroll and compliance knowledge: understands Irish payroll requirements and applies confidentiality, GDPR and company procedures appropriately.
Organisation and prioritisation: able to manage multiple tasks, meet strict deadlines and follow agreed payroll and administration schedules.
Confidentiality and professionalism: handles sensitive employee, payroll and business information with discretion and care.
Communication: communicates clearly and professionally with employees, managers and external contacts when resolving queries or requesting information.
Teamwork: works collaboratively across departments
Problem-solving and continuous improvement: identifies issues, follows them through and looks for opportunities to streamline processes.
Why Work for us:
We are an equal opportunities employer.
Key Benefits:
We support your future career development with our structured career development program.
Further Education Policy
Enhanced Maternity and Paternity Leave Scheme.
Employee Assistance Program
Staff Referral Scheme.
Recogniton Policies including; lenght of service, Values and birthdays
Sports and Social Committee with regular events.
Bike to Work Scheme
And much more!
Job Type: Full-time
Benefits:
- Bike to work scheme
- Company events
- Employee assistance program
- On-site parking
Education:
- Leaving Certificate (preferred)
Licence/Certification:
- Drivers License (required)
Work Location: In person
