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Quick apply
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Vehicle Administrator

Harris Group
DUBLIN 12, County Dublin

Quick apply

Job details

Permanent | Full-time
1 day ago

Benefits

Bike to work scheme
Company pension
Employee assistance program
On-site parking

Qualifications

Sales
Communication skills
Retail sales

Full job description

Harris Group is a long-established distributor of commercial vehicles, spare parts and aftersales services operating across Ireland and the UK. We represent globally recognised vehicle brands and are a market leader in the evolving commercial vehicle and EV space, including trucks, light commercial vehicles, buses and coaches.

We are seeking a motivated and enthusiastic Vehicle Administrator to join our growing team. This is an excellent opportunity for someone looking to start or develop their career within a fast-paced and supportive environment.

Key Responsibilities and Accountabilities

Whilst the key responsibilities for the role are outlined below they are not limited to same.

Vehicle Set Ups:

Create vehicle order on the system on receipt of same from Shipping Manager
On creation of the Vehicle Birth Cert, upload information to the revenue system liaise with Group Tender Manager re same

Vehicle Registration Tax (VRT) for Ireland - Certificate of Conformity (CoC):

Upload CoC’s from manufacturers to revenue online system
Ensure the body of the vehicle is also registered and new statistical code is received from revenue

Sales Invoicing:

Generate quotes and create invoices as per SIMI Sales Order Form from Retail Sales Team member
Create invoices as per Dealer Order Form
Ensure accuracy of invoice i.e. pricing, costs and codes
Invoice customer directly or go through partner brokers for finance option

Supplier Invoices:

Create Purchase Orders for supplier invoices received for body, sign writing, tow bars etc

Other:

Ensure all internal and external communications are of the highest standard
Manage and maintain good working relationships with colleagues, suppliers, customers and any other external partners
Generate sales reports as required
Maintain records of all quotations and orders
Assisting with stock takes by liaising with dealers and customers
Ad hoc administrative duties

Person specification

As the ideal candidate you will demonstrate a strong work ethic with proven Automotive industry experience. You must also have relevant vehicle registration and sales invoicing experience.

Essential Skills and Experience:

Strong focus on a positive Customer experience
Demonstrated ability to multitask and perform under pressure
Approachable with a ‘can do’ attitude
Strong written and verbal communication skills
Excellent telephone manner
Strong relationship builder and team player
Excellent problem-solving skills
Excellent attention to detail
Excellent PC skills

Benefits:

Bike to work scheme
Company pension
Employee assistance program
On-site parking

Work Location: In person

Quick apply

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