Position: Administrator – Company Secretary
Location: Dublin, Ireland - Hybrid
About Us
The Maples Group is a global leader in financial services, trusted by many of the world’s largest managers, private equity firms, and international corporations.
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.
What is it like to work here?
We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.
The Opportunity
We are looking for an Administrator to join our team as part of our Company Secretarial Team in Dublin.
As part of the global expansion of the Maples Group’s financial services offering, our Dublin office opened its doors in 2006. Located in the city centre, a commitment to service excellence and investment in our people quickly established Dublin as a regional hub where our 200+ teammates deliver best-in-class solutions to clients worldwide, alongside our colleagues in legal services.
Key Duties:
The Administrator is a varied and wide-ranging role. This includes, but is not limited to:
-
will be expected to act as a main point of contact for client companies, their boards of directors and liaise with lawyers;
-
will coordinate, schedule and attend Board, Committee and Shareholder meetings, draft agendas, minutes and resolutions;
-
will coordinate all statutory and regulatory filings, maintain statutory books and records, coordinate document execution, and act as a channel of communication for clients and directors on all matters of company law and corporate governance.
-
will coordinate third party legal and notary services, including communication with the Department for Foreign Affairs.
-
will support the team with ad-hoc queries and assist with database management (e.g. Diligent Entities, CRO, Central Bank Portal, Touchstone).
Requirements
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
-
The successful candidate will be a university graduate with an excellent academic background
-
Successful candidates will have similar experience of working in a professional services firm (a legal, accounting, audit or compliance background would be beneficial)
-
They will have a sound working knowledge of Microsoft Windows applications as well as the ability to use initiative and work well under pressure to meet deadlines
-
This post requires attention to detail, professionalism and excellent organisational and communication skills
Benefits & Rewards
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
-
Comprehensive health coverage (medical, dental and optical)
-
Competitive vacation packages
-
Educational assistance and professional development programmes
-
Pension plan
-
Life insurance
-
Travel insurance
-
Global mental wellness programme
-
Sports clubs and social events
About the Maples Group
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.
Please note, this role may be considered a ‘Controlled Function’ for regulated clients under the Central Bank (Individual Accountability Framework) Act 2023 (the ‘IAF’) and, as such, the holder of the position will is expected to act with honesty and integrity, with due skill, care and diligence, and in the best interest of customers at all times. This includes the requirement to be:
-
competent and capable (i.e. shall have the qualifications, experience, competence and capacity appropriate to the relevant function);
-
honest, ethical and to act with integrity; and
-
financially sound (i.e. shall manage his or her affairs in a sound and prudent manner).
Holders of the position should familiarise themselves with the Conduct Standard, and Fitness and Probity requirements, of the IAF. Relevant training will be provided.
“Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.”
