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Resource Scheduler

Grant Thornton -
Dublin, County Dublin

Apply Now

Job details

Full-time
8 hours ago

Benefits

Annual leave

Qualifications

Microsoft Excel
Administrative experience
Conflict management
Recruiting
Communication skills

Full job description

Resource Scheduler

We are seeking a highly organised and proactive Scheduler to support day-to-day engagement scheduling within our Audit service line.

This position plays a key part in ensuring the right people are assigned to the right engagements at the right time, helping to optimise utilisation, minimise scheduling conflicts, and support the successful delivery of client work.

The successful candidate will work closely with Audit Partners, Directors, Managers, and the Resource Management team to maintain accurate scheduling data and respond to changing resourcing requirements in a fast-paced environment.

Key Responsibilities

Engagement Scheduling

Support daily allocation of staff to audit engagements based on availability and business needs
Maintain accurate and up-to-date schedules
Respond to staffing requests from engagement teams

Conflict Management

Monitor and resolve booking conflicts across engagements
Identify overallocations, gaps, and resourcing risks
Escalate complex issues where required

Leave & Training Coordination

Track annual leave, study leave, and training commitments
Ensure availability is accurately reflected in systems
Support forward planning to minimise disruption

Systems & Data Management

Maintain accurate updates in scheduling tools (Dayshape)
Ensure strong data integrity and consistency
Support scheduling reports and weekly reviews

Short-Term Resource Balancing

Assist in balancing resources across engagements on a weekly basis
Reallocate staff to meet changing priorities and deadlines

Weekly Scheduling Reviews

Prepare inputs for weekly scheduling meetings
Track actions and follow up on key items

Key Relationships

C&RM Ireland Team
Audit Partners & Managers

Skills & Experience

Essential

1–2 years’ experience in an administrative, recruitment, or Talent Acquisition role
Strong organisational and coordination skills
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong communication and stakeholder management skills
Proficient in Microsoft Excel

Desirable

Experience in a professional services environment
Exposure to scheduling, workforce planning, or resourcing activities
Familiarity with scheduling tools (e.g. Dayshape, Practice Engine)

What We Offer

Exposure to a core operational function within Audit
Opportunity to develop into Resource Management and workforce planning roles
Strong visibility across teams and leadership

Why Join - This is an excellent opportunity for someone early in their career (from admin, recruitment, or TA backgrounds) to transition into a more commercial, operations-focused role with clear progression into Resource Management.

#LI-LM1

Apply Now

Refine Your Search

study director/project jobs

Resource Scheduler

Transport Director - Government & Public Sector (G&PS) - Advisory

Lean Six Sigma Digital Transformation Leader

Senior Associate (Corporate Governance & Company Secretarial)

Senior Producer

Technical Director - Dublin or Cork

Senior and Principal Geoenvironmental Consultants

Technical Director - Dublin or Cork

Clerical Officer Grade V - Emergency Department (ED)*

Area Sales Manager

Associate Director, Biostatistics

Lead Senior Geotechnical Engineer

WuXi Business System Director

HR Technology | Director/Senior Manager | Technology Consulting | Advisory

Associate Director - Roads, Public Transport, & Greenways

Technical Director – Geochemistry

Executive Account Director, BD - GMP Key Accounts (Biopharma)

Grade V HR Data Analyst

Medical Workforce Manager (HR Team) - Grade VIII - Permanent

Business Development Director - Data Centres

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