Find office assistant Jobs in south dublin county dublin

Administrative Assistant / HR & Project Support Coordinator
Dal Riada Language Centre —Kilmacanoge, County Wicklow
- €40,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
18h
Personal Assistant & Office Support
Fineco Asset Management DAC —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Mentoring
- Communication skills
- Annual leave
Administrative Assistant Grade IV, Part time (33.25 hrs) Temporary Outpatients Department
Tallaght University Hospital —Tallaght, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Sick pay
1d
Assistant Front Office Manager
Dunboyne Castle Hotel and Spa —Dunboyne, County Meath
- Weekend availability
- Microsoft Excel
- English
- Hotel
- Employee assistance program
- Referral programme
Quick apply
Bookkeeper/Office Administrator
Precision Klima Services —Ashbourne, County Meath
- €35,000–€40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
16h
Administrative Support Grade III
Enable Ireland —Dublin, County Dublin
- €28,377–€45,992 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
1d
Hotel Receptionist
Camden Court Hotel —Dublin, County Dublin
- Part-time
- Hotel
- Administrative experience
- Organisational skills
- Flexitime
- Sick pay
Quick apply
21h
Administrative Assistant (Ireland)
Posh —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Assistant - Grade V - Part-time
St Vincents Private Hospital —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Personal Assistant/Receptionist
Chadwicks Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Medical Secretary
Blackrock Health Hermitage Clinic —Lucan, County Dublin
- Full-time
- Administrative experience
- Leaving certificate
- Clinic
- Free parking
- Employee assistance program
Quick apply
Legal Receptionist - Onsite
BHSM LLP incorporating OBH Partners —DUBLIN 2, County Dublin
- Full-time
- Heavy lifting
- Front desk
- Communication skills
Quick apply
7d
Medical Secretary
ZFAKBAR LTD —Naas, County Kildare
- €25,106.27–€40,070.73 a month
- Monday to Friday
- Administrative experience
- Clinic
- No degree
Quick apply
Receptionist
GCFS —Naas, County Kildare
- €18,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Part-time Medical Receptionist
Rose Clinic Bray Ltd. —Bray, County Wicklow
- €15–€18 an hour
- Part-time
- English
- Administrative experience
- Clinic
Quick apply
1d
Executive Assistant: International Government Affairs
Salesforce —Dublin, County Dublin
- Full-time
- Hybrid work
- Google Suite
- Salesforce
- Administrative experience
14d
054.EI.26E – Assistant Executive – Financial Performance & Reporting
Enterprise Ireland —Dublin, County Dublin
- €32,045–€62,435 a year
- Microsoft Excel
- Oracle
- Microsoft Office
7d
Assistant Front Office Manager
Marriott International, Inc —Dublin, County Dublin
- Full-time
- Hospitality
- Management
- Customer service
School Secretary
St Patrick's National School —Drumcondra, County Dublin
- From €16.38 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Corporate Receptionist
JLL —Dublin, County Dublin
- Hospitality
- Customer service
- English
6d

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Administrative Assistant / HR & Project Support Coordinator

Dal Riada Language Centre
Kilmacanoge, County Wicklow

Quick apply

Job details

Permanent | Full-time
€40,000 a year
18 hours ago

Benefits

Bike to work scheme
Company pension
Employee assistance program
Sick pay
On-site parking

Qualifications

Microsoft Word
Spanish
Microsoft Excel
Financial auditing
Trello
Microsoft Office
Administrative experience
Leaving certificate
Human resources
Organisational skills
Project management software
Communication skills
Time management

Full job description

Are you passionate about the formation of youth, who are our future, but prefer to take a "behind-the-scenes" role in that mission? Oak Ireland is a Catholic boarding school, where students aged 12-15 come for a year, with two campuses: Woodlands (for girls) and Dublin Oak (for boys). Our goal? To give them a 360 formation which focuses on spiritual, intellectual, and human formation to prepare them for their future. In your role as
Administrative Assistant / HR & Project Support Coordinator, you will be supporting that very mission, so if you like the sound of it, please apply!

POSITION:
Administrative Assistant / HR & Project Support Coordinator – fully in-person

REPORTING TO: Finance Manager and Business Manager

Hours: 40 hours per week

Hourly Rate: €40,000 per annum

Requirements:

Proficient in Microsoft Office and administrative systems, especially in Word & Excel (may be tested as part of interview)
Previous experience in an administrative, finance, HR, or project support role preferred.
Ability to work to tight deadlines in a pressured environment
Ability to handle confidential information professionally and discreetly.
Strong communication and interpersonal skills.
Ability to multitask, prioritise workload, and work independently in a fast-paced environment.
Reliable, professional, and approachable.
While it sounds cliché, excellent communications and organisational skills and attention to detail are essential
Full clean Irish Driving licence
Garda vetting check

Desirable:

Spanish a plus for phone calls with parents of students, and with head office
Familiarity with HR/time management systems such as Bizimply
Familiarity with project management software or task-tracking tools such as Asana, Monday.com, Trello, Microsoft Planner, or similar platforms

Overview:

The Administrative Assistant / HR & Project Support Coordinator has overall responsibility for helping the Finance and Business Managers in different areas.

Administrative assistance

Ensuring that student charges are tracked and up-to-date and that parents/students provide payments in a timely manner
Responsible for internal purchasing process and ensuring that the process is respected
Helps Finance Manager prepare monies for student outings and trips
Ensures staff provide receipts for company expenses
Liaise with other departments/suppliers on discrepancies & issues
Assist with year-end, supporting documentation for Audit, including liaising with head office
Handling supplier queries and parents queries
Follow up with families for payments
Work closely with Finance and Business managers and support them with tasks they may delegate
Ensuring all filing and documentation is kept up-to-date and in order
Maintain and update student insurance records

HR admin assistance

Issue contracts and onboarding documentation, as per terms determined by the Business Manager
Ensure all employee files are kept up-to-date, tracking elements like birthdays, training, work permits, etc.
Ensure timecards are approved by managers in the company's time management system

Project coordination

Assist the business manager with coordination of projects, including tracking tasks within a pre-determined timeframe, to ensure they are done on time
Coordinate meetings between the business manager and architects/building contractors
Maintain organised records of project expenses, invoices, contracts, correspondence, etc.

Best of luck with your application!

Pay: €40,000.00 per year

Benefits:

Bike to work scheme
Company pension
Employee assistance program
On-site parking
Sick pay

Education:

Leaving Certificate (required)

Experience:

Administrative: 3 years (preferred)

Language:

Spanish (preferred)

Licence/Certification:

Irish Driving Licence (preferred)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in south dublin county dublin

Administrative Assistant / HR & Project Support Coordinator

Personal Assistant & Office Support

Administrative Assistant Grade IV, Part time (33.25 hrs) Temporary Outpatients Department

Assistant Front Office Manager

Bookkeeper/Office Administrator

Administrative Support Grade III

Hotel Receptionist

Administrative Assistant (Ireland)

Administration Assistant - Grade V - Part-time

Personal Assistant/Receptionist

Medical Secretary

Legal Receptionist - Onsite

Medical Secretary

Receptionist

Part-time Medical Receptionist

Executive Assistant: International Government Affairs

054.EI.26E – Assistant Executive – Financial Performance & Reporting

Assistant Front Office Manager

School Secretary

Corporate Receptionist

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