JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Site Finance Coordinator
Position Overview
The Site Finance Coordinator provides essential financial and administrative support for our client's Irish operations, ensuring accurate financial processing, reporting, and compliance with local regulations and company policies.
Key Responsibilities
Financial Operations
The role manages day-to-day financial transactions including processing invoices, purchase orders, and expense claims within established timelines. You'll maintain accurate financial records, reconcile accounts, and support month-end and year-end closing processes. Managing petty cash and company credit card reconciliations ensures proper financial controls are maintained.
Accounts Payable and Receivable
Process supplier invoices and payments efficiently while resolving queries with vendors and internal stakeholders. Monitor aged payables and receivables, following up on outstanding items to maintain healthy cash flow. Support contract administration and vendor on-boarding processes to ensure compliance with procurement policies.
Reporting and Analysis
Prepare regular financial reports for site management, tracking budget variances and highlighting areas requiring attention. Assist with budget preparation and forecasting activities, providing accurate data and analysis. Maintain financial databases and filing systems to support audit requirements and management information needs.
Compliance and Controls
Ensure all financial activities comply with Irish tax regulations, company policies, and pharmaceutical industry standards. Support internal and external audit processes by preparing documentation and responding to queries. Maintain proper segregation of duties and adherence to internal control procedures.
Administrative Support
Provide administrative support to the site finance function including meeting coordination, correspondence, and document preparation. Liaise with group finance teams, external accountants, and auditors as required. Support implementation of finance system improvements and process enhancements.
Required Qualifications
Education and Experience
Part-qualified accountant (ACA, ACCA, CIMA) or relevant finance degree with 2-3 years' experience in a finance administrator or similar role. Experience in pharmaceutical, life sciences, or regulated industry environments is advantageous but not essential.
Technical Skills
Strong proficiency in accounting software and ERP systems with advanced Excel capabilities including pivot tables, VLOOKUP, and financial modeling. Familiarity with Irish VAT, payroll processes, and statutory reporting requirements is required
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Core Competencies
Exceptional attention to detail with proven accuracy in financial data processing and reconciliation. Strong organizational skills with ability to manage multiple priorities and meet deadlines consistently. Excellent numerical reasoning and analytical problem-solving abilities.
Communication and Interpersonal Skills
Clear written and verbal communication skills to interact effectively with stakeholders at all levels. Ability to explain financial information to non-finance colleagues in accessible terms. Professional approach with discretion when handling confidential financial information.
Personal Attributes
Proactive self-starter who identifies issues and implements solutions independently. Team player who collaborates effectively while working autonomously when required. Adaptable professional comfortable with changing priorities in a dynamic pharmaceutical environment. Commitment to continuous improvement and professional development.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
