Find site administrator Jobs in leixlip county kildare

Office Administrator - Part Time
OpenSky Data Systems —Naas, County Kildare
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance program
Quick apply
8d
Health and Safety Administrator
Spectrum Telecom —Ladytown, County Kildare
- €30,000–€32,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
7d
Mechanical Supervisor
Mercury Engineering —Blanchardstown, County Dublin
- Microsoft Excel
- No degree
- Computer skills
Sustainability and Environmental Administrator
dnata Catering Ireland Limited —Saint Margaret's, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Organisational skills
- Sick pay
Quick apply
Customer Service Administrator (6-month FTC)
Quadient —Dublin, County Dublin
- Full-time
- Hybrid work
- Employee assistance program
Quick apply
HR Admin
T J O'Mahony —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Employee assistance program
- Employee discount
Quick apply
13d
Compliance & Risk Officer, Baillie Gifford Europe - 18 month fixed term contract
Baillie Gifford —Dublin, County Dublin
12d
People Experience Administrator
CarTrawler —Dublin, County Dublin
- Hybrid work
- Microsoft Excel
- Analysis skills
- Presentation skills
- Annual leave
- Employee assistance program
7d
Labour Agency Coordinator
Mercury Engineering —Dublin, County Dublin
- Microsoft Excel
- ERP systems
- No degree
People Solutions & Services Manager
IPL Schoeller —DUBLIN 2, County Dublin
- Human resources
- Leadership
Quick apply
CMMS Administrator
Takeda Pharmaceutical —Dublin, County Dublin
- €57,800–€79,420 a year
- Full-time
- Computer Science
- Engineering
- Administrative experience
- Fuel card
- Employee assistance program
12d
Business Development Manager
Uniserve —Dublin, County Dublin
- Full-time
- Sales
- Business development
- Referral programme
Quick apply
Dutch Accounts Payable Administrator
Sisk —Dublin, County Dublin
- Full-time
- No degree
- Data entry
- Communication skills
- Annual leave
Employee Benefits Support Consultant
Lockton, Inc. —Dublin, County Dublin
- Full-time
- Research
- Business
- Wellness program
- Annual leave
Clinical Homecare Assesor
Kare Plan Ltd —South Dublin, County Dublin
- €40,000 a year
- 8 hour shift
- Nursing
- Analysis skills
- Bachelor's degree
- Employee assistance program
- Sick pay
Quick apply
14d
Mechanical Construction Manager
Fohntech Group —DUBLIN 15, County Dublin
- Full-time
- Construction
Sr. Scientist, Analytical R&D
MSD —Dunboyne, County Meath
- Full-time
- Hybrid work
- Engineering
- Master's degree
- Manufacturing
9d
SharePoint Coordination Lead - REF: 2612
Fingleton White —Dublin, County Dublin
- Hybrid work
- Project management
- SharePoint
- Business
- Employee assistance program
Quick apply
Property Manager
Vision Ireland —Naas, County Kildare
- Full-time
- Hybrid work
- Warehouse experience
- Budgeting
- Negotiation
Quick apply
1d
Business Consultant
SoftCo —Dublin, County Dublin
- Full-time
- Hybrid work
- Oracle
- ERP systems
- Finance
Quick apply

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Office Administrator - Part Time

OpenSky Data Systems -
Naas, County Kildare

Quick apply

Job details

Part-time
8 days ago

Benefits

Annual leave
Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Human resources
Human Resources
Polish

Full job description

Office Administrator

Employment Type: Permanent / Part time

Location: Naas Kildare, Onsite 5 days per week, 9:00am to 01:00pm

Reporting to: The People Culture Manager

The Role

OpenSky Data Systems is seeking an experienced and highly organised Office Administrator to support the day-to-day operations of our office on a part time basis. Reporting to the People Culture Manager, this role plays a key part in ensuring smooth administrative and HR processes across the organisation.

The successful candidate will be a self-starter who can work independently, take ownership of tasks, and proactively identify improvements, while also working closely under the direction of the People Culture Manager. This role requires a professional, solutions-focused individual who demonstrates sound judgement, discretion, and the ability to balance initiative with adherence to company processes.

The ideal candidate will have a minimum of 3 years’ experience working as an Office Administrator in a professional environment.

KEY RESPONSIBILITIES

The following is not an exhaustive list.

Office Administration

- Support the day-to-day running of the office, providing administrative support, including handling correspondence, document preparation, and follow-up on action items.
- Coordinate schedules and organise meeting logistics, including room bookings, calendar invites, and documentation.
- Arrange travel and hotel bookings as required.
- Maintain organised and accurate filing systems.
- Organisation and ownership of staff events in both Poland and Ireland, bringing creative ideas to enhance engagement.
- Act as a professional representative of the organisation when interacting with employees, visitors, etc.
- Maintain upkeep of office and supplies.
- Exercise discretion and confidentiality in handling sensitive information.
- Ensure compliance with company policies, HS regulations, and quality standards
- Proactively identify opportunities to improve administrative processes and office efficiency
- Maintain a welcoming, well organised‑ site environment.

HR People Administration

Maintain and update the HR system, and employee records, ensuring data accuracy and confidentiality for both the Irish and polish offices.
Ensure staff Microsoft certifications are renewed, or examinations for new certifications scheduled as required.
Review and preparation of visa application documentation.
Support the co-ordination of training activities.
Draft and circulate internal communications -ensuring high standards of accuracy, presentation, and tone.
First point of contact for general employee queries, escalating to the People Culture Manager as appropriate.
Assistance in recruitment and onboarding processes.
Maintain daily records to ensure accurate data input for payroll updates at month end.
Independently coordinate and manage performance review scheduling, ensuring all documentation is prepared accurately, while working in alignment with the direction and timelines set by the People Culture Manager.
Draft employee letters and general HR correspondence.
Provide administrative support across key HR processes as required

Experience Qualifications

Minimum of 3 years’ experience as an Office Administrator in a professional environment.
Must be an EU passport holder and located within Ireland.
Strong working knowledge of Microsoft Office (particularly Outlook, Word, and Excel).
Excellent communication and stakeholder management ability.
High level of professionalism, discretion, and personal integrity.
Strong attention to detail and commitment to documentation accuracy.
Proactive and solutions-oriented mindset.
Knowledge of HR processes and/or employment law is a benefit but not a requirement.
Knowledge of Polish employment law is a benefit but not a requirement.

What We Offer

You will form part of a high-performance team, working together to support the continued success of the business and wellbeing of its staff.

Incremental increases in annual leave
Digital doctor service
Hybrid working
Employee Assistance Programme (EAP)
Continuous Professional Development
Education Assistance Programme

Quick apply

Refine Your Search

site administrator jobs in leixlip county kildare

Office Administrator - Part Time

Health and Safety Administrator

Mechanical Supervisor

Sustainability and Environmental Administrator

Customer Service Administrator (6-month FTC)

HR Admin

Compliance & Risk Officer, Baillie Gifford Europe - 18 month fixed term contract

People Experience Administrator

Labour Agency Coordinator

People Solutions & Services Manager

CMMS Administrator

Business Development Manager

Dutch Accounts Payable Administrator

Employee Benefits Support Consultant

Clinical Homecare Assesor

Mechanical Construction Manager

Sr. Scientist, Analytical R&D

SharePoint Coordination Lead - REF: 2612

Property Manager

Business Consultant

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