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Administrative Assistant / HR & Project Support Coordinator
Dal Riada Language Centre —Kilmacanoge, County Wicklow
- €40,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
13h
Associate, CIR (Consumer, Industrial, Retail) Corporate Banking, GBM
Scotiabank —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Spanish
Tax Ireland (all levels)
Alvarez & Marsal —DUBLIN 2, County Dublin
- Spanish
- English
- Business development
Manager, Customer Product Support
Asana —Dublin, County Dublin
- €95,000–€108,000 a year
- Spanish
- Leadership
- Communication skills
- Work from home
Quick apply
UI Designer
Holafly —Dublin, County Dublin
- Hybrid work
- Spanish
- English
- AI
- Annual leave
Marketing & Communication Executive - Dublin
Entegro —Dublin, County Dublin
- Spanish
- Sales
- Marketing
- Annual leave
- Employee assistance program
Customer Adoption Manager
G-P —Dublin, County Dublin
- €40,000–€49,700 a year
- Full-time
- Remote
- Spanish
- Management
- Master's degree
Quick apply
14d
Account Development Representative - French Speaking
MongoDB —Dublin, County Dublin
- Hybrid work
- Spanish
- Azure
- Sales
Tax Ireland (all levels)
Alvarez and Marsal —DUBLIN 2, County Dublin
- Full-time
- Spanish
- English
- Business development
Senior Product Designer
Clio —Dublin, County Dublin
- €79,300–€107,300 a year
- Full-time
- Spanish
- English
- Research
Institutional Client Service Account Manager (Conventional debt)
Deutsche Bank —Dublin, County Dublin
- Full-time
- Hybrid work
- Spanish
- Maintenance
8d
SMB Strategic New Business Executive - Spain
TikTok —Dublin, County Dublin
- Spanish
- Sales
- Business development
Partner Success Consultant
Circit Limited —Dublin, County Dublin
- Full-time
- Remote
- Spanish
- Bachelor's degree
- Banking
Quick apply
Sr. Director of Social Media (EMEA)
Tinder —Dublin, County Dublin
- Full-time
- Spanish
- English
- Communication skills
Employee Lifecycle Specialist
Perrigo —DUBLIN 2, County Dublin
- Hybrid work
- Microsoft Powerpoint
- Spanish
- Microsoft Excel
Lead Account Executive, Italy & Iberia - Education Sector
HubSpot —Dublin, County Dublin
- Hybrid work
- Spanish
- English
- Communication skills
Frontend Developer
Holafly —Dublin, County Dublin
- Remote
- Bilingual
- Spanish
- Azure
- Work from home
Manager European CBT Markets - FTC
eBay Inc. —Dublin, County Dublin
- Full-time
- Hybrid work
- Spanish
- Sales
- English
6d
Director, Government Affairs Europe
Regeneron —Dublin, County Dublin
- Spanish
- English
- Bachelor's degree
- Annual leave
Power Platform Functional Consultant
Spanish Point Technologies —Clontarf, County Dublin
- Spanish
- Azure
- DevOps

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Administrative Assistant / HR & Project Support Coordinator

Dal Riada Language Centre
Kilmacanoge, County Wicklow

Quick apply

Job details

Permanent | Full-time
€40,000 a year
13 hours ago

Benefits

Bike to work scheme
Company pension
Employee assistance program
Sick pay
On-site parking

Qualifications

Microsoft Word
Spanish
Microsoft Excel
Financial auditing
Trello
Microsoft Office
Administrative experience
Leaving certificate
Human resources
Organisational skills
Project management software
Communication skills
Time management

Full job description

Are you passionate about the formation of youth, who are our future, but prefer to take a "behind-the-scenes" role in that mission? Oak Ireland is a Catholic boarding school, where students aged 12-15 come for a year, with two campuses: Woodlands (for girls) and Dublin Oak (for boys). Our goal? To give them a 360 formation which focuses on spiritual, intellectual, and human formation to prepare them for their future. In your role as
Administrative Assistant / HR & Project Support Coordinator, you will be supporting that very mission, so if you like the sound of it, please apply!

POSITION:
Administrative Assistant / HR & Project Support Coordinator – fully in-person

REPORTING TO: Finance Manager and Business Manager

Hours: 40 hours per week

Hourly Rate: €40,000 per annum

Requirements:

Proficient in Microsoft Office and administrative systems, especially in Word & Excel (may be tested as part of interview)
Previous experience in an administrative, finance, HR, or project support role preferred.
Ability to work to tight deadlines in a pressured environment
Ability to handle confidential information professionally and discreetly.
Strong communication and interpersonal skills.
Ability to multitask, prioritise workload, and work independently in a fast-paced environment.
Reliable, professional, and approachable.
While it sounds cliché, excellent communications and organisational skills and attention to detail are essential
Full clean Irish Driving licence
Garda vetting check

Desirable:

Spanish a plus for phone calls with parents of students, and with head office
Familiarity with HR/time management systems such as Bizimply
Familiarity with project management software or task-tracking tools such as Asana, Monday.com, Trello, Microsoft Planner, or similar platforms

Overview:

The Administrative Assistant / HR & Project Support Coordinator has overall responsibility for helping the Finance and Business Managers in different areas.

Administrative assistance

Ensuring that student charges are tracked and up-to-date and that parents/students provide payments in a timely manner
Responsible for internal purchasing process and ensuring that the process is respected
Helps Finance Manager prepare monies for student outings and trips
Ensures staff provide receipts for company expenses
Liaise with other departments/suppliers on discrepancies & issues
Assist with year-end, supporting documentation for Audit, including liaising with head office
Handling supplier queries and parents queries
Follow up with families for payments
Work closely with Finance and Business managers and support them with tasks they may delegate
Ensuring all filing and documentation is kept up-to-date and in order
Maintain and update student insurance records

HR admin assistance

Issue contracts and onboarding documentation, as per terms determined by the Business Manager
Ensure all employee files are kept up-to-date, tracking elements like birthdays, training, work permits, etc.
Ensure timecards are approved by managers in the company's time management system

Project coordination

Assist the business manager with coordination of projects, including tracking tasks within a pre-determined timeframe, to ensure they are done on time
Coordinate meetings between the business manager and architects/building contractors
Maintain organised records of project expenses, invoices, contracts, correspondence, etc.

Best of luck with your application!

Pay: €40,000.00 per year

Benefits:

Bike to work scheme
Company pension
Employee assistance program
On-site parking
Sick pay

Education:

Leaving Certificate (required)

Experience:

Administrative: 3 years (preferred)

Language:

Spanish (preferred)

Licence/Certification:

Irish Driving Licence (preferred)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

Refine Your Search

spanish jobs spanish jobs in dublin county dublin

Administrative Assistant / HR & Project Support Coordinator

Associate, CIR (Consumer, Industrial, Retail) Corporate Banking, GBM

Tax Ireland (all levels)

Manager, Customer Product Support

UI Designer

Marketing & Communication Executive - Dublin

Customer Adoption Manager

Account Development Representative - French Speaking

Tax Ireland (all levels)

Senior Product Designer

Institutional Client Service Account Manager (Conventional debt)

SMB Strategic New Business Executive - Spain

Partner Success Consultant

Sr. Director of Social Media (EMEA)

Employee Lifecycle Specialist

Lead Account Executive, Italy & Iberia - Education Sector

Frontend Developer

Manager European CBT Markets - FTC

Director, Government Affairs Europe

Power Platform Functional Consultant

I want to receive the latest job alerts for spanish jobs spanish in dublin county dublin

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