Accounts Payable Team Lead (Maternity Leave Cover)
Contract Type: Fixed-Term Contract – 12 Months
Reports to: Head of Finance
Direct Reports: Two Accounts Payable Specialists
ABOUT US
Established in 1979, Codex has grown to become Ireland’s market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.
Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.
ABOUT THE ROLE
The Accounts Payable Team Lead will be responsible for the smooth and effective operation of the Accounts Payable function during a maternity leave cover period. The role will ensure all supplier invoices are processed accurately and on time, payment deadlines are met, queries are resolved promptly, and strong supplier relationships are maintained. The role includes day-to-day leadership of a small AP team and close collaboration with internal stakeholders.
WHAT YOU WILL DO
Operational Management
- Oversee the end-to-end Accounts Payable process, ensuring accuracy, timeliness, and compliance with internal controls.
- Ensure supplier invoices are received, coded, approved, and processed in line with agreed timelines.
- Manage weekly and monthly payment runs, ensuring suppliers are paid promptly and accurately.
- Monitor AP deadlines and workload to ensure all cut-offs are met.
- Resolve complex or escalated supplier and internal queries efficiently.
- Monitor inbound ticketing system for AP
- Complete monthly RCT and TAN account returns.
Team Leadership
- Provide daily supervision, guidance, and support to the Accounts Payable team members.
- Allocate work and manage priorities to ensure team efficiency and deadlines are achieved.
- Act as a first point of escalation for AP-related issues.
- Support onboarding and handover activities at the start and end of the contract period
Controls, Reporting & Compliance
- Ensure compliance with company policies, audit requirements, and internal controls.
- Assist with month-end close activities related to Accounts Payable, including reconciliations and reporting.
- Identify and support process improvements to enhance efficiency and accuracy within the AP function.
- Maintain accurate AP records and documentation.
Stakeholder & Supplier Management
- Act as a key contact for internal stakeholders regarding AP matters.
- Maintain positive relationships with suppliers, managing communications professionally and promptly.
- Liaise with Procurement, Warehouse, and other departments to resolve invoice or payment issues.
WHAT YOU WILL BRING
Experience & Qualifications:
- Experience managing or supervising staff (2-3 years)
- A recognised finance or accounting qualification (e.g. Accounting Technician Ireland, or part‑qualified ACCA, CIMA, CPA,) or significant relevant experience.
- Proven experience in a senior or team lead role within Accounts Payable.
- Strong knowledge of end-to-end AP processes and payment cycles.
- Previous experience working to strict deadlines in a high-volume AP environment.
Skills and Competencies:
- Strong organisational and time-management skills.
- Excellent attention to detail and accuracy.
- Confident communicator with the ability to handle queries diplomatically.
- Problem-solving mindset with a proactive approach.
- Hands-on experience with Finance or ERP systems is required, (Microsoft NAV, SAP etc.)
- A strong working knowledge of Microsoft Excel is required, with proven experience using functions such as VLOOKUPs and Pivot tables for data analysis and reconciliation.
- Experience with Document Capture/EDI software for automated processing of invoices.
- Experience with ticketing systems a bonus (Freshdesk etc.)
WHAT WE OFFER:
o Salary DOE
o 23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata)
o Extensive Family Friendly Policies
o On Site Free Gym Access
o Flexible and Hybrid Working Options
o Company Pension Scheme with Life Assurance
o Educational Assistance Program
o Colleague Reward & Recognition Scheme
o Onsite canteen with coffee, light breakfast and snacks provided.
o Staff parking
o Certified Great Place to Work
To apply, please submit your CV to [email protected]. Due to high volumes, only shortlisted candidates will be contacted.
Benefits:
- Company events
- Company pension
- Employee assistance program
- Flexitime
- On-site gym
- On-site parking
- Sick pay
- Wellness program
- Work from home
Work Location: Hybrid remote in DUBLIN 11, County Dublin
