Find Administrative coordinator Jobs in Dublin West, D

Personal Assistant & Office Support
Fineco Asset Management DAC —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Mentoring
- Communication skills
- Annual leave
Admin Support
Elwood Roberts —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Development Co-ordinator
Tuath Housing Association —Dublin, County Dublin
- Full-time
- Annual leave
- Employee assistance program
Quick apply
6d
Equine Logistics Coordinator
Cooper International —Saint Margaret's, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Sick pay
Quick apply
Assistant Construction Project Manager & Commercial Coordinator
SRETAW —Dublin, County Dublin
- From €70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3h
Office Manager
iCims —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
18h
Clinical Facilitator - Radiology
Beacon Hospital —Dublin, County Dublin
- Full-time
- Clinic
- Leadership
- Communication skills
Quick apply
17h
Service Coordinator - Open Access Services
Merchants Quay Ireland —Dublin, County Dublin
- €45,659–€48,216 a year
- Full-time
- Supervising experience
- Leadership
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Bid Coordinator
Sisk —Dublin, County Dublin
- Full-time
- Engineering
- Data entry
- Organisational skills
- Annual leave
Training and Administration Coordinator
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- No degree
- Data entry
- Organisational skills
Quick apply
EMEA & APAC Talent Acquisition Coordinator
StepStone Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Christian Louboutin, Stock Controller, Part Time, Permanent
Brown Thomas Arnotts —Dublin, County Dublin
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Management
10d
Senior Immigration Analyst
Fragomen —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Word processing
- Administrative experience
- Annual leave
- Employee assistance program
6d
SHIFT SUPERVISOR DUBLIN, IRELAND
Encyclis —DUBLIN 4, County Dublin
- Full-time
- Engineering
- English
- Leaving certificate
Relief Nurse
Coolmine Therapeutic Community —Blanchardstown, County Dublin
- €27.64 an hour
- Part-time
- Nursing
- No degree
- Patient care
- Wellness program
- Employee assistance program
Quick apply
1d
Live Night Worker
Coolmine Therapeutic Community —Clonee, County Meath
- Up to €17.31 an hour
- Part-time
- No degree
- Communication skills
- Wellness program
- Employee assistance program
Quick apply
1d
Assistant Director of Nursing
Leopardstown Park Hospital —DUBLIN 18, County Dublin
- €69,178–€82,835 a year
- Full-time
- Management
- Research
- No degree
Quick apply
2d
Personal Assistant - Lucan, Co. Dublin
Irish Wheelchair Association Leader's Service —Lucan, County Dublin
- €16.22–€18.03 an hour
- Part-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
Field Care Supervisor - North Dublin
Caremark Dublin North —DUBLIN 11, County Dublin
- Full-time
- Supervising experience
- No degree
- Communication skills
- Store discount
- Wellness program
Quick apply
CNM 1 Endocrine Research
Beaumont Hospital —Dublin, County Dublin
- Full-time
- Research
- Clinic
- No degree
10d

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Personal Assistant & Office Support

Fineco Asset Management DAC
Dublin, County Dublin

Apply Now

Job details

Benefits

Bike to work scheme
Annual leave

Qualifications

Microsoft Office
Mentoring
Communication skills
Time management

Full job description

Fineco Asset Management Culture & Value Statement

FAM takes pride in fostering an inclusive and diverse workforce. We know that having different cultures, experiences and point of views reinforce and amplify the quality of our work. We believe in a culture rooted environment in working together, collaborating to support the business to achieve our goals.

Promoting Fairness and Inclusion

Equal Opportunity Employer statement

Fineco Asset Management DAC is proud to be an Equal Opportunity Employer. We are committed to enforcing non-discrimination of candidates based on their religion, race, ethnicity, age, gender (including pregnancy and gender identity) disability, sexual orientation, civil or family status, or for being a member of the Traveller community. We embrace and celebrate diversity in our workforce, and we are committed to creating an inclusive environment for all of our employees.

The Role:

We are seeking a highly organised and proactive Personal Assistant & Office Support professional to provide dedicated support to our CEO while also contributing to the smooth day‑to‑day running of the office.

The role forms part of the wider support function, led by the Head of People. While you will report into this function, you will work in close partnership with the CEO and act as a trusted and discreet point of support. This is a varied, hands‑on role requiring strong judgement, excellent time management, and the confidence to act independently.

The successful candidate will play a key role in enabling the effectiveness of the CEO and Executive team, while also contributing to an efficient, well‑run office environment.

Role Highlights:

A broad, varied role with close exposure to senior leadership and the Executive team
A development opportunity from Personal Assistant to Executive Assistant, with increasing responsibility and scope over time
The opportunity to work in a professional, regulated asset management environment with high standards and meaningful work
A collaborative, respectful culture that values discretion, trust, and accountability
Ongoing learning through hands‑on experience, mentoring, and exposure to senior‑level decision‑making
A supportive support‑function structure, led by an experienced Head of People
A role where quality, judgement, and professionalism are genuinely recognised

Main Responsibilities:

Personal Assistant to the CEO

Proactively manage the CEO’s diary, scheduling, rescheduling, and prioritising meetings as required
Ensure meetings are fully prepared for, including IT set‑up, conference details, meeting rooms, catering, and other facilities
Prepare and collate documentation and briefing materials in advance of meetings
Coordinate complex domestic and international travel, including visas and accommodation, and produce detailed itineraries
Prepare and submit expense reports for the CEO and Executive team
Screen and direct calls, manage correspondence, and distribute post
Handle confidential correspondence and sensitive matters with discretion and professionalism
Organise and maintain both electronic and hard‑copy filing systems for the CEO
Manage information flow accurately and in a timely manner
Liaise effectively with external stakeholders and counterparties
Maintain and update executive memberships, subscriptions, and professional registrations
Support ad‑hoc requests as required

Events, Travel & Promotional Activity

Organise and coordinate corporate events, presentations, and company gifts
Deliver end‑to‑end management of promotional and group events, including:
- Building relationships with hotels and negotiating preferred rates
- Coordinating event dates with the parent company
- Booking taxis, buses, flights, accommodation, and ancillary travel
- Preparing detailed itineraries
- Acting as a group leader during travel where required
- Coordinating group activities, dinners, and additional arrangements

Shared Support & Office Responsibilities

Working collaboratively with the wider support team, you will also:

Act as an office support function, ensuring appropriate office supplies, supplier sourcing, and stakeholder relationships
Format and prepare internal and external communications, including emails, memos, presentations, and reports
Coordinate company‑wide travel, visa, and accommodation arrangements where required
Organise documents for signature in line with internal approval processes
Take minutes at meetings and prepare follow‑up documentation as needed
Draft and maintain process and procedural documentation
Be a Health & Safety Coordinator
Support facilities and office management activities, including:
- Maintaining office, kitchen, and postage supplies
- Organising courier and messenger services
- Coordinating facilities issues and repair requests
- Liaising with building management
- Organising office catering as required

Requirements

Minimum 2 years’ experience as a Personal Assistant, Executive Assistant, or in a similar administrative role with significant diary and travel management responsibilities
Excellent working knowledge of Microsoft Office
Strong organisational and time‑management skills, with the ability to manage multiple priorities
Excellent written and verbal communication skills
High levels of discretion, integrity, and confidentiality
Strong problem‑solving skills and sound judgement
Proven reliability, professionalism, and a strong work ethic
Knowledge of funds / investment management (funds of funds, equity, or fixed income) would be an advantage, but is not essential

What we offer:

Growth Opportunities: Unlock your potential with career growth and professional development paths.
Innovative Team: Be part of a dynamic and innovative team environment.
Collaborative Culture: Thrive in a collaborative company culture that values your contributions.
Generous Time Off: Enjoy 25 days of holidays to relax and recharge.
Hybrid Working: Benefit from a flexible hybrid working policy, 3 days in the office, 2 days flexibility to be remote.
Health and Dental: Comprehensive Healthcare and Dental coverage for your well-being.
Perks and Programs: Access to TaxSaver, Bike to Work scheme, educational sponsorship opportunities, and professional memberships.
Discretionary bonus: Opportunity to earn a performance based discretionary bonus

Apply Now

Refine Your Search

administrative coordinator jobs in dublin west, d

Personal Assistant & Office Support

Admin Support

Development Co-ordinator

Equine Logistics Coordinator

Assistant Construction Project Manager & Commercial Coordinator

Office Manager

Clinical Facilitator - Radiology

Service Coordinator - Open Access Services

Bid Coordinator

Training and Administration Coordinator

EMEA & APAC Talent Acquisition Coordinator

Christian Louboutin, Stock Controller, Part Time, Permanent

Senior Immigration Analyst

SHIFT SUPERVISOR DUBLIN, IRELAND

Relief Nurse

Live Night Worker

Assistant Director of Nursing

Personal Assistant - Lucan, Co. Dublin

Field Care Supervisor - North Dublin

CNM 1 Endocrine Research

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