Find Administration & support coordinator Jobs in Tallaght County Dublin

Facilities Coordinator
Cushman & Wakefield —DUBLIN 2, County Dublin
- Full-time
- No degree
- Organisational skills
- Communication skills
Quick apply
Community Engagement Project Worker
Merchants Quay Ireland —Dublin, County Dublin
- €36,372–€38,586 a year
- Full-time
- No degree
Quick apply
1d
Inbound Transport Coordinator
Keelings —Saint Margaret's, County Dublin
- Full-time
- Microsoft Office
- No degree
- Organisational skills
Quick apply
14h
Commercial & Finance Coordinator
Airbus International Services Designated Activity Company —Dublin, County Dublin
- Full-time
- Google Suite
- Microsoft Excel
- Microsoft Office
Christian Louboutin, Stock Controller, Part Time, Permanent
Brown Thomas Arnotts —Dublin, County Dublin
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Management
10d
Building Services Coordinator
Aramark —Dublin, County Dublin
- No degree
- Organisational skills
- Communication skills
Equestrian Facilitator-Supported Helper / Equine Facilitated Education Programme & Stable Management
Festina Lente —Bray, County Wicklow
- Part-time
- English
- Communication skills
- Teaching
- Wellness program
- Annual leave
Quick apply
6d
Buying and Master Data Coordinator Fixed Term Contract
DAA —Dublin, County Dublin
- Full-time
- ERP systems
- Microsoft Office
- Analysis skills
Discharge Coordinator
Blackrock Health Blackrock Clinic —Dublin, County Dublin
- Full-time
- Clinic
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Finance Officer – Migration Programme
Irish Red Cross —Dublin, County Dublin
- €38,000–€42,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Microsoft Office
Quick apply
8d
Caretaker – Dublin
Tuath Housing Association —Dublin, County Dublin
- Full-time
Quick apply
Senior Specialist Regulatory Operations and System Support
Viatris —Northern Cross, County Dublin
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Trainee Property Development Coordinator
Tuath Housing Association —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Negotiation
- Annual leave
- Employee assistance program
Quick apply
1d
Business Unit Information Manager
Sisk —Dublin, County Dublin
- Full-time
- Annual leave
Contracts Coordinator
AECOM —Dublin, County Dublin
- Hybrid work
- Contracts
In-House Pensions Coordinator
Tesco Ireland —Dún Laoghaire, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance program
7d
Senior FX Currency Admin Implementation Specialist
Brown Brothers Harriman —Dublin, County Dublin
- Full-time
- Microsoft Office
- Project management
- Bachelor's degree
3d
Olympic Handball Casual Coach
Olympic Handball Ireland —Dublin, County Dublin
- €35 an hour
- Part-time
- Communication skills
Quick apply
7d
Marketing Project Coordinator - 18 Month FTC
Kohlberg Kravis Roberts & Co. —Dublin, County Dublin
- Project management
- Communication skills
- Marketing
Contract Coordinator
Turner & Townsend —Dublin, County Dublin
- Full-time
- Analysis skills
- Presentation skills
- Bachelor's degree
- Annual leave
Quick apply

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Facilities Coordinator

Cushman & Wakefield -
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time

Qualifications

Slack
Organisational skills
Communication skills
Time management

Full job description

Job Title

Facilities Coordinator

Job Description Summary

The Facilities Coordinator leads and supports the day-to-day operations of Sony Interactive Entertainment’s (SIE) Dublin office, delivering a high-performing, safe, and seamlessly run workplace environment. This role blends hands-on facilities coordination with strategic workplace management — owning ticket management, vendor relationships, health and safety compliance, space planning, and employee experience. The ideal candidate is a proactive, detail-oriented workplace professional who thrives in a fast-paced environment and is equally comfortable working independently and cross-
functionally.

Job Description

Core Responsibilities

1. Workplace & Facilities Operations

Lead day-to-day facilities operations to ensure a safe, functional, and well-maintained workplace
Act as the primary workplace contact for SIE employees, fostering an environment
Conduct structured facilities and space readiness walks to proactively identify and resolve deficiencies.
Conduct routine and monthly site inspections to ensure the site meets service quality and operational standards.
Ensure meeting rooms, collaboration spaces, and common meet readiness and presentation standards.
Manage all aspects of health and safety for the Dublin offices, ensuring full compliance with applicable regulations and SIE standards.
Support preventative maintenance program tracking and coordination of vendor services (janitorial, maintenance, specialty trades)
Collaborate with building management, local leadership, and cross-functional teams to maintain operational efficiency aligned with SIE standards.

2. Ticket Management

Serve as the primary owner for facilities ticket management at the regional sites.
Monitor incoming requests, assign work orders as appropriate, and ensure timely follow through.
Track open and closed tickets and escalate issues that require additional attention.
Maintain strong service delivery by monitoring SLAs, response times, and completion timelines.
Support reporting on ticket volume, trends, KPIs, and service performance metrics.

3. Communication and Request Intake

Serve as the primary point of contact for facilities-related Slack channel communications.
Serve as the primary owner of the facilities email alias, including monitoring, routing, and responding to requests.
Gather and act on employee feedback to implement improvements, sharing insights and larger-scale opportunities with Workplace leadership.
Maintain clear and professional written communication with employees, vendors, and internal stakeholders.
Act as a go-to resource for employees, addressing facilities-related inquiries and requests.

4. Event & Workplace Experience Support

Support planning and execution of onsite events and employee programming, including coordination of logistics (catering, A/V, space setup, vendor access).
Ensure event space readiness through setup, walkthroughs, and alignment with Facilities, IT/AV, and vendor partners.
Provide day-of event support as a visible point of contact, troubleshooting issues to ensure a seamless experience.
Assist with post-event breakdown, space reset, and continuous improvement based on feedback.

5. Vendor & Contract Management

Build and manage strong relationships with external vendors and suppliers, ensuring performance aligns with SLAs in collaboration with the Vendor Enablement team.
Monitor vendor safety performance, conduct regular reviews, and proactively address any issues or gaps.
Provide vendor escorting in accordance with site access and safety procedures.
Support maintenance and renewal of service contracts, including documentation and compliance tracking.
Coordinate service schedules, work status updates, and follow-up communications with vendors and internal teams.

6. Financial & Administrative Support

Create and manage Purchase Orders (POs) in alignment with budget and contract requirements.
Process and track vendor invoices, ensuring accuracy and timely payment.
Partner with Facilities Managers to support monthly accruals, including tracking open POs and outstanding expenses.
Assist in budget tracking, variance reporting, and maintaining accurate financial records.
Support vendor onboarding and ensure compliance with contractual and financial requirements.
Create and maintain clear written documentation related to service requests, work orders, and issue resolution.

Skills and Qualifications

5+ years of experience in facilities management, workplace services, or a closely related field
Experience working with Integrated Facilities Management (IFM) contractors and suppliers and monitoring service standards; solid understanding of compliance requirements.
Strong work ethic with the ability to take initiative and function in a fast-paced working environment with immediate and changing deadlines.
Strong problem solving and decision-making skills; strong organizational skills, attention to detail, and time management are a must.
Demonstrated strong and effective verbal, written, and interpersonal communication skills; ability to interact comfortably and effectively with managers and employees at all levels within the organization.
Proficiency in facilities management platforms, ticketing systems, and Microsoft Office / Google Workspace tools; comfortable using Slack as a primary communication channel.

KPIs / Success Measures

Ticket response time and SLA compliance
Timely resolution of facilities and workplace requests
Email alias and Slack channel responsiveness
Vendor performance outcomes and contract compliance
Quality of stakeholder communication and employee satisfaction with workplace services
Accuracy and timeliness of financial administration, including POs, invoices, and accruals
Successful delivery of space planning projects, MAC activities, and workplace enhancements
Health and safety compliance and audit readiness

INCO: “Cushman & Wakefield”

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Refine Your Search

administration & support coordinator jobs in tallaght county dublin

Facilities Coordinator

Community Engagement Project Worker

Inbound Transport Coordinator

Commercial & Finance Coordinator

Christian Louboutin, Stock Controller, Part Time, Permanent

Building Services Coordinator

Equestrian Facilitator-Supported Helper / Equine Facilitated Education Programme & Stable Management

Buying and Master Data Coordinator Fixed Term Contract

Discharge Coordinator

Finance Officer – Migration Programme

Caretaker – Dublin

Senior Specialist Regulatory Operations and System Support

Trainee Property Development Coordinator

Business Unit Information Manager

Contracts Coordinator

In-House Pensions Coordinator

Senior FX Currency Admin Implementation Specialist

Olympic Handball Casual Coach

Marketing Project Coordinator - 18 Month FTC

Contract Coordinator

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