Find administrator Jobs in maynooth, ke

Administration Assistant
Blackrock Health Hermitage Clinic —Lucan, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3h
Roster Administrator
Contact Care —Dublin, County Dublin
- €32,000–€35,000 a year
- Full-time
1d
Receptionist
Healy Law LLP —DUBLIN 7, County Dublin
- €24,000 a year
- Full-time
Quick apply
1d
People & Culture Administrator- Maternity Leave Cover
Fairmont Carton House —Maynooth, County Kildare
- Full-time
- Hospitality
- Microsoft Office
- No degree
- Free parking
- Annual leave
Quick apply
5d
Office Administrator
Ray Cooke Auctioneers —Dublin, County Dublin
- From €30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Administrator
Roccul Ltd —DUBLIN 1, County Dublin
- €27,000–€30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
JUNIOR ADMINISTRATOR/DOCUMENT CONTROLLER
A&L Electrical Ltd. —Santry, County Dublin
- Full-time
- Customer service
- Communication skills
Quick apply
6d
Office Manager / Project Coordinator
FAST Scaffolds —DUBLIN 11, County Dublin
- €34,000–€38,000 a year
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
- Employee discount
Quick apply
Purchasing Administrator (Full Time)
Tooling & Engineering Distributors Ltd (T.E.D.) —Ballymount, County Dublin
- €25,000–€35,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Leaving certificate
- Employee discount
Quick apply
7d
Administration Officer
Rialto Development Association —DUBLIN 8, County Dublin
- From €35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
Grade III Administrator
St Michaels House —Dublin, County Dublin
- €31,934–€49,416 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- English
- Sick pay
2d
GP Receptionist/Administrator
Dublin City Clinic —DUBLIN 2, County Dublin
- €16–€20 an hour
- Full-time
- Administrative experience
- Communication skills
- Office experience
Quick apply
2d
Administrator
Currys —Dublin, County Dublin
- €31,873.40 a year
- Full-time
- Microsoft Excel
- Customer service
Administrative Support Grade III
Enable Ireland —Dublin, County Dublin
- €28,377–€45,992 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
1d
Receptionist / Showroom Host
MotorCorp —DUBLIN 11, County Dublin
- €27,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Travel & Administration Coordinator
DECI Ltd —Naas, County Kildare
- €27,000–€32,000 a year
- Full-time
- Customer service
- Microsoft Office
- No degree
- Annual leave
- Sick pay
Quick apply
2d
HR Administrator
Gowan Auto Limited —Citywest, County Dublin
- €32,000–€38,000 a year
- Full-time
- Hybrid work
- In-person
- Business
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
2d
Office Junior/Administrator
Alpi Ireland Ltd —Dublin, County Dublin
- From €13.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Leaving certificate
Quick apply
8d
Internal Sales Administrator
Ammega Belting Ireland —DUBLIN 11, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
13d
Accounts Payable Administrator
FJS Plant Repairs Ltd. —Osberstown, County Kildare
- €27,000.93–€43,932.66 a year
- Part-time
- Microsoft Excel
- Microsoft Office
- Communication skills
- Flexitime
Quick apply

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Administration Assistant

Blackrock Health Hermitage Clinic -
Lucan, County Dublin

Quick apply

Job details

Permanent | Full-time
3 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Organisational skills
SharePoint
IT
Communication skills
Nursing
Time management

Full job description

Job Title: Administration Assistant

Department: Nurse Education & Practice Development (NEPD)

Job Function: Non-Clinical

Reporting to: Assistant Director of Nursing

Location: Hermitage Clinic

Job Purpose

The Administrative Assistant provides comprehensive administrative support to the Nursing Education and Practice Development team, and the operational ADONs. The role is primarily responsible for the accurate coordination, maintenance, and reporting of time and attendance and nursing education, training, and competency records to ensure compliance with regulatory, organisational, and professional requirements.

Flexibility will be required of the Administrative Assistant to ensure all administration activities are adhered to and you may occasionally be required to cover other admin areas. Confidentiality regarding patient/staff information is of utmost importance and must be always respected.

Job Background/Context

The Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. The NEPD provides a range of training and development programs hospital wide.

Key Responsibilities

Education & Training Records

Maintain accurate and uptodate education and training records for all nursing staff
Track mandatory and statutory training compliance (e.g. fire safety, manual handling, Children's first , BLS/ALS, infection prevention etc)
Monitor attendance, expiry dates, renewals, and re-certification requirements
Update electronic Time Management System (TMS) and staff databases
Generate reports for audits, inspections, governance meetings, and management review

Administrative Support

Provide administrative support to the Nursing Education Practice Development team
Coordinate training schedules, study days, inductions, and education sessions
Communicate training requirements and reminders to nursing staff and line managers
Prepare attendance lists, certificates, sign-in sheets, and evaluation forms
Maintain structured filing systems (electronic and paper-based) in line with data protection standards
Provide administration support to the Operational ADONs - complete TMS for bank and pool staff; uploading of rosters to SharePoint; maintain agency spreadsheet.

Compliance & Quality

Support preparation for internal audits, external inspections, and accreditation visits
Ensure records align with professional regulatory standards (e.g. Nursing and Midwifery Board requirements)
Assist in the development and maintenance of education databases, trackers, and dashboards
Adhere to GDPR and confidentiality requirements at all times

Communication & Liaison

Act as a point of contact for nursing staff regarding education records and training queries
Liaise with internal departments, training providers, and external agencies as required
Support onboarding and induction education tracking for new nursing staff

Essential Criteria

Knowledge / Experience

Minimum 2 years administration experience
Proven administrative experience, preferably in a healthcare or education setting
Strong organisational skills with excellent attention to detail
Experience managing records, databases, or scheduling systems
High level of computer literacy (MS Word, Excel, Outlook; TMS experience desirable)
Ability to prioritise workload and meet deadlines
Excellent written and verbal communication skills
Understanding of confidentiality and data protection principles

Skills/ Competencies

Interpersonal and communication skills
Flexibility
Team skills
Planning and organising skills
Ability to work on own initiative
Time management
IT skills

Desirable Skills

Ideally previous experience working in nursing, healthcare education, or clinical governance environments
Familiarity with regulatory or compliance frameworks for nursing staff
Experience preparing audit or compliance reports
Knowledge of continuing professional development (CPD) processes

Knowledge/ Experience

Previous experience in a healthcare/education environment

Quick apply

Refine Your Search

administrator jobs in maynooth, ke

Administration Assistant

Roster Administrator

Receptionist

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