Find corporate administration Jobs in dublin, d

Contracts and Procurement Administrator
Tuath Housing Association —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Human Resources Associate, Consulting
Trindent Consulting —DUBLIN 2, County Dublin
- €40,000–€50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Exhibitions and Collection Services Coordinator
National Gallery of Ireland —Dublin, County Dublin
- €38,419–€43,594 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Excel
- English
- Annual leave
- Employee discount
1d
Company Secretary
Football Association of Ireland (FAI) —Dublin, County Dublin
- Full-time
- Hybrid work
- No degree
- Free parking
- Employee assistance program
Senior IT Business Analyst – Record to Report
Aptiv plc —Dublin, County Dublin
- Oracle
- Computer Science
- Master's degree
- Gym membership
Account Project Manager
iQ Branding Solutions —Dublin, County Dublin
- Full-time
- Microsoft Office
- Project management
- No degree
Quick apply
6d
Head of New Business
Drivalia (formerly ALD Automotive) —Sandyford, County Dublin
- Full-time
- Microsoft Office
- Business development
- IT
- Employee assistance program
Quick apply
Operations Administrator- 10 month contract
Zurich Insurance —Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- No degree
TREASURY BANK DOCUMENTATION SPECIALIST
Peninsula —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Governance Officer
Community Creations —Dublin, County Dublin
- From €34,749 a year
- Hybrid work
- Google Suite
- Microsoft Excel
- Presentation skills
- Annual leave
Quick apply
Global Fund Registration Officer
Maples Group - Legal Services —DUBLIN 2, County Dublin
- Microsoft Excel
- English
- Microsoft Office
Governance Assistant
TD Bank —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Analyst, Restructuring
Kroll —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Business Information Systems Manager
Actavo —Dublin, County Dublin
- €65,000–€75,000 a year
- English
- Microsoft Office
- SQL
- Employee assistance program
- Referral programme
12d
AVP Customer Operations
SMBC Aviation Capital —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- SQL
Management Company Services Analyst VIE M/F
Amundi —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Business Analyst - with testing experience
SS&C Technologies —Dublin, County Dublin
- Full-time
- Computer Science
- Master's degree
- Analysis skills
Accounts Receivable Specialist
Geotab —Dublin, County Dublin
- Full-time
- Hybrid work
- Google Suite
- Microsoft Excel
- ERP systems
Operations Specialist (Insurance)
Azimut Holding —Dublin, County Dublin
- Data analysis skills
- English
- Finance
Senior Associate (Corporate Governance & Company Secretarial)
PwC —Dublin, County Dublin
- Full-time
- Recruiting
- Organisational skills
- Communication skills

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Contracts and Procurement Administrator

Tuath Housing Association -
Dublin, County Dublin

Quick apply

Job details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Access
Customer service
Microsoft Office
Organisational skills
IT
Data collection
Property management

Full job description

JOB DESCRIPTION: CONTRACTS AND PROCUREMENT ADMINISTRATOR (PROPERTY SERVICES)

LOCATION: DUBLIN

CONTRACT: PERMANENT- 37 HOURS PER WEEK

RESPONSIBLE TO: CONTRACTS AND PROCUREMENT MANAGER

JOB SUMMARY:

The Contracts and Procurement section is responsible for procuring works, goods, and services contracts for Tuath Housing Association, and related to the maintenance and upkeep of the housing stock along with assisting other Departments. The role involves dealing with all aspects of administration within the Property Services Department and support to other internal departments and regional offices.

The post requires a motivated person, willing to self-learn and develop within the team, with excellent planning and organisational skills, administration skills, attention to detail and a willingness to adapt and overcome.

KEY RESPONSIBILITIES:

Department:

Inputting data onto Tuath's IT systems such as heating, electrical, ventilation, life safety systems, lifts, fire safety, BER documentation/certification and other property related information.
Contacting, via phone call, Tuath residents to follow up on service access requests.
Review service certificates received monthly and update service dates on programme trackers, i.e. service dates for gas boilers.
Review payment requests from contractor, i.e. cross-checking invoices match the number of service certificates issued.
Assisting with the preparation of tender documents, i.e. setting up cover letters and updating core information such as names, address, dates etc on documents (training will be provided).
Contacting and coordinating with tenants, contractors and other stakeholders to outline planned works and arrange suitable appointments.
Assisting on the compilation of monthly regulatory reports and data collection for other departments.
Sorting and distributing incoming post and organising and sending outgoing post, including mail merges, tenant notifications, etc.
Undertaking post works surveys with tenants.
Assisting the Property Services team in maintaining information and records and preparing reports for relevant stakeholders.
Providing business support to colleagues such as typing and collating reports.
To produce correspondence and documents and maintain presentations, records, spreadsheets and charts.
Using management systems to maintain / update internal databases and websites.
Attending meetings, taking minutes and keeping notes.
Using a variety of software packages such as Microsoft Word, Outlook, PowerPoint, Excel, Access etc.
Organising and storing paperwork, documents and computer-based information.
Booking rooms and conference facilities.
Keep schedules of ongoing works up to date for coordination with other departments. Start and completion dates, contractor, contact, responsible Tuath person.
Administering Contractor personal data retention and requested deletions in accordance with GDPR requirements and policy, etc.
Any other duties as required.

Corporate Responsibilities

1. To positively promote the Association in all activities

2. Adhere to all Tuath's policies and procedures at all times

3. To be aware and act in accordance with Tuath's Health & Safety Policies, Procedures and Safety Statement.

General

Assisting with general administrative duties within the organisation as required
Contributing to the effective delivery of a quality service through the formulation, review and proper implementation of policies and procedures.

Profession & Technical Competencies

1. Previous experience of Property Management or Housing Association operations would be desirable.

2. Previous experience / knowledge of systems within housing - heating, electrical, ventilation, plumbing, etc. would be desirable.

3. Previous experience of within Administration / Property background.

4. Excellent IT skills in MS Office packages, especially MS Excel (essential).

5. Dealing with the public / customer service background.

This job description is not definitive or restrictive and will be subject to periodic review in the light of developments.

Quick apply

Refine Your Search

corporate administration jobs in dublin, d

Contracts and Procurement Administrator

Human Resources Associate, Consulting

Exhibitions and Collection Services Coordinator

Company Secretary

Senior IT Business Analyst – Record to Report

Account Project Manager

Head of New Business

Operations Administrator- 10 month contract

TREASURY BANK DOCUMENTATION SPECIALIST

Governance Officer

Global Fund Registration Officer

Governance Assistant

Analyst, Restructuring

Business Information Systems Manager

AVP Customer Operations

Management Company Services Analyst VIE M/F

Business Analyst - with testing experience

Accounts Receivable Specialist

Operations Specialist (Insurance)

Senior Associate (Corporate Governance & Company Secretarial)

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