About Mitie
Mitie Ireland is a leading facilities management, consultancy and professional services company. We offer a range of specialist services including technical services, security, cleaning, industrial cleaning, energy and sustainability, and professional consultancy. Our breadth and depth of services and expertise means that we can help to increase efficiencies, reduce costs, increase sustainability, and improve performance for our clients.
We work with a wide range of private and public clients to create great work environments. At the 2025 Facilities Management Awards, our outstanding work was recognised with awards for 'Client and Service Provider', 'Best People Development' and 'Excellence in Health & Safety'. Mitie Ireland also won Facilities Management Company of the Year at the recent Chambers Ireland in Business Awards 2024.
Mitie have been awarded the IBEC Keep Well Mark in 2021, 2022, 2023, 2024 and 2025 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland. Mitie were the first FM company to achieve the Keep Well mark for employee wellbeing. We are proud of our diverse workforce and recognise our people through several reward and recognition schemes, as well as through our learning and tailored personal development.
We are Mitie, the future of high-performing places.
Part-time - 20 hours per week.
Location: Swords
Role overview:
The Part Time Facilities Administrator plays a critical role in ensuring that maintenance and reactive activities are tracked and completed to prevent breakdowns and ensure compliance with safety and operational standards. The role requires a solution-driven attitude, with the ability to work in a fast-paced environment.
Here's a detailed breakdown of Part Time Facilities Administrator, this list is not exhaustive, there may be other duties outside of the below.
Key Responsibilities:
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Assist with monitoring and managing the Penneys planning mailbox, responding to and completing client requests in a timely manner.
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Support the team with job allocation, tracking, and efficient closure of tasks and work orders.
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Raise reactive Purchase Orders as required and maintain accurate PO trackers.
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Support the team in querying, progressing, and closing work orders within agreed SLAs.
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Assist with invoice crosschecks against PRIMMS orders, ensuring accuracy prior to approval.
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Participate in system training to maintain strong operational knowledge of Maximo and PRIMMS.
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Act as a key point of contact for subcontractors using the system, providing guidance and escalating technical issues where necessary.
About you:
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2 - 4 years experience in a technical FM business including reactive, PPM operations, compliance, and H&S Management a distinct advantage.
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Excellent PC knowledge - MS Office Suite required.
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Strong accuracy and attention to detail skills
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Logical thinking
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Strong organisation and administration skills
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Enthusiastic with positive "can do" approach.
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Solution-driven mindset, with the ability to identify root causes, propose practical improvements, and follow through to implementation.
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Reliable & Flexible
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Customer & People-focused
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Calm nature - even temperament
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You will be a team player with a positive attitude who enjoys collaborating with people and contributing to shared goals.
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You will have the ability to interact and communicate as appropriate with your audience, which will encompass colleagues, engineers, contract and performance managers and third-party suppliers.
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You're someone who balances productivity with a sense of fun, helping to create an atmosphere where people enjoy coming to work.
Company benefits:
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Annual leave purchase scheme (buy up to 5 extra days of annual leave per year).
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Free virtual GP service.
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Access to our Employee Assistance Programme (EAP).
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Mi Recognition (Thanking employees for a job well done ranging from €25 - €250).
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Talent Referral Scheme (Earn €100 - €3000 for referring a friend to Mitie).
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Long service awards (Ranging from €50-€300).
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Mi Deals (Fantastic savings at high street stores).
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A non-contributory life assurance scheme.
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Bike2Work Scheme.
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Tax Saver Scheme.
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Learning & development (access to 200 courses on our L&D platform).
This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment.
Mitie is an equal opportunity employer.
