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Facilities Coordinator

KSB-Jones Lang LaSalle Services Ir -
Dublin, County Dublin

Quick apply

Job details

Full-time

Qualifications

Vendor management
English
CMMS
Project management
Communication skills
Property management

Full job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: BlackRock Dublin (DB6)

Role Purpose

The key focus for this role is to create a single, visual point of contact for BlackRock employees. To act as the primary interface between the operations of BlackRock, its clients and our supply partners. Providing services to the highest standards, representing BlackRock and JLL values in appearance, presentation, and manners.

You will need to demonstrate a culture that promotes JLL’s core values of Teamwork, Excellence and Ethics and Blackrock’s principles to be fiduciary to their clients, passionate about performance and commitment to a better future.

Core Responsibilities

People Coordination

Give day-to-day direction to on-site Front of House team (where applicable)
Assist in covering team members in the delivery of first line facilities support and front-of-house services
Ensure teams are fully informed about operational updates, processes and account wide objectives
Ensure all training and surveys are completed in a timely manner, including vendors

Client/Stakeholder Management

Build and develop effective relationships with key stakeholders and clients across all levels
Monitor procedures to ensure client expectations are conveyed and worked upon
Recognize risks and issues to operations, escalating early for wider awareness and support
Deliver excellent customer service to meet or exceed on-site client expectations

Procurement & Vendor Management

Assist in management of all contractors on site to ensure they perform to required standards
Support vendors to deliver services on time and within budget
Ensure vendor performance is consistently achieved through periodic reporting and management meetings
Maintain an audit ready approach
Track, purchase and process invoices for day-to-day operational items and consumables

Health & Safety Management

Conduct regular audits to ensure safety procedures are in place and working
Ensure all employees are aware of Hygiene, Health and Safety policies
Record and report all accidents, good catches, and near misses adhering to company procedures
Ensure all managed equipment is well maintained and in good working order

Site Operations Management

Be aware of projects that may impact operational delivery, contract or BlackRock risk
Manage work orders on CMMS (Corrigo) by monitoring upcoming deadlines and due dates
Work with vendors to ensure correct work order paperwork is received and returned
Meet or exceed site Key Performance Indicators (KPIs) and monitor Service Level Agreements (SLAs)

Finance Management

Ensure prompt and accurate management of purchase orders in JLL's financial platform
Submit Order Requests as necessary through Coupa, BlackRock's financial platform

Risk Management

Ensure all managed team members, including vendors, adhere to BlackRock's Security training
Be comfortable escalating early concerns or assistance needed from management team
Follow established escalation procedures and incident reporting procedures

Required Skills and Experience

Prior experience in facilities, property management or related field (preferred)
Knowledge of local occupational health and safety requirements, facilities and vendor management
Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
Ability to effectively deal with stressful situations
Strong communication skills in English and local language

Critical Competencies for Success

Firm First mind-set
Client Focus & Relationship Management
Project Management & Organizational Skills
Flexibility and adaptability
Proactive and professional approach to customer service

Location:

On-site –Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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