Find facilities coordinator Jobs in dublin, d

Personal Assistant & Office Support
Fineco Asset Management DAC —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Mentoring
- Communication skills
- Annual leave
Caretaker – Dublin
Tuath Housing Association —Dublin, County Dublin
- Full-time
Quick apply
Training and Administration Coordinator
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- No degree
- Data entry
- Organisational skills
Quick apply
Activity leader for junior students (Summer)
Future Learning Language School —DUBLIN 1, County Dublin
- €15.28 an hour
- Part-time
- English
- Working with children
- No degree
- Annual leave
Quick apply
Workplace Coordinator
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- English
- No degree
- In-person
Quick apply
12d
Executive Briefing Coordinator - Dublin - 6 month FTC
Algomarketing® —Dublin, County Dublin
- Hybrid work
- Google Suite
- Sales
- Project management
Quick apply
SHIFT SUPERVISOR DUBLIN, IRELAND
Encyclis —DUBLIN 4, County Dublin
- Full-time
- Engineering
- English
- Leaving certificate
Planner/Scheduler
DPS Group —Leixlip, County Kildare
- Microsoft Powerpoint
- Microsoft Excel
- Engineering
Digital Business Analyst
Accenture —Dublin, County Dublin
- Full-time
- AI
- Gym membership
Senior M&E Coordinator
Bennett Construction —Dublin, County Dublin
- Full-time
- AutoCAD
- Engineering
- Microsoft Office
Industrial Operations Working Supervisor
Samsic Facility —Dublin, County Dublin
- €18.02 an hour
- Overtime
- English
- Organisational skills
- In-person
Quick apply
Building Technician
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Carpentry
- Leaving certificate
- No degree
Quick apply
8d
BIM Coordinator - Dublin (Design and Build)
Jacobs —Dublin, County Dublin
- Hybrid work
- AutoCAD
- Engineering
- Construction Management
5d
Building Technician
JLL —Dublin, County Dublin
- Carpentry
- Leaving certificate
- No degree
8d
Graduate Cost Managers / Quantity Surveyors - Ireland (2026 starts)
AECOM —Dublin, County Dublin
- Full-time
- Hybrid work
- Master's degree
- Bachelor's degree
- Communication skills
Field Service Engineer Ireland
Getinge Ireland Ltd. —Dublin, County Dublin
- Maintenance
- No degree
- IT
- Employee assistance program
BaSE Specialist
UPS —Finglas, County Dublin
- Full-time
- Engineering
- System design
- Microsoft Office
Site Engineer - Civils
Sisk —Blanchardstown, County Dublin
- Full-time
- Engineering
- First Aid Certification
- No degree
- Annual leave
Enterprise Client Strategist
Protex AI —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Manufacturing
- AI
Electrical Utilities Technician
Veolia Energy Services Ireland Limited. —Clondalkin, County Dublin
- Full-time
- Electrical experience
- No degree
- In-person
Quick apply

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Personal Assistant & Office Support

Fineco Asset Management DAC
Dublin, County Dublin

Apply Now

Job details

Benefits

Bike to work scheme
Annual leave

Qualifications

Microsoft Office
Mentoring
Communication skills
Time management

Full job description

Fineco Asset Management Culture & Value Statement

FAM takes pride in fostering an inclusive and diverse workforce. We know that having different cultures, experiences and point of views reinforce and amplify the quality of our work. We believe in a culture rooted environment in working together, collaborating to support the business to achieve our goals.

Promoting Fairness and Inclusion

Equal Opportunity Employer statement

Fineco Asset Management DAC is proud to be an Equal Opportunity Employer. We are committed to enforcing non-discrimination of candidates based on their religion, race, ethnicity, age, gender (including pregnancy and gender identity) disability, sexual orientation, civil or family status, or for being a member of the Traveller community. We embrace and celebrate diversity in our workforce, and we are committed to creating an inclusive environment for all of our employees.

The Role:

We are seeking a highly organised and proactive Personal Assistant & Office Support professional to provide dedicated support to our CEO while also contributing to the smooth day‑to‑day running of the office.

The role forms part of the wider support function, led by the Head of People. While you will report into this function, you will work in close partnership with the CEO and act as a trusted and discreet point of support. This is a varied, hands‑on role requiring strong judgement, excellent time management, and the confidence to act independently.

The successful candidate will play a key role in enabling the effectiveness of the CEO and Executive team, while also contributing to an efficient, well‑run office environment.

Role Highlights:

A broad, varied role with close exposure to senior leadership and the Executive team
A development opportunity from Personal Assistant to Executive Assistant, with increasing responsibility and scope over time
The opportunity to work in a professional, regulated asset management environment with high standards and meaningful work
A collaborative, respectful culture that values discretion, trust, and accountability
Ongoing learning through hands‑on experience, mentoring, and exposure to senior‑level decision‑making
A supportive support‑function structure, led by an experienced Head of People
A role where quality, judgement, and professionalism are genuinely recognised

Main Responsibilities:

Personal Assistant to the CEO

Proactively manage the CEO’s diary, scheduling, rescheduling, and prioritising meetings as required
Ensure meetings are fully prepared for, including IT set‑up, conference details, meeting rooms, catering, and other facilities
Prepare and collate documentation and briefing materials in advance of meetings
Coordinate complex domestic and international travel, including visas and accommodation, and produce detailed itineraries
Prepare and submit expense reports for the CEO and Executive team
Screen and direct calls, manage correspondence, and distribute post
Handle confidential correspondence and sensitive matters with discretion and professionalism
Organise and maintain both electronic and hard‑copy filing systems for the CEO
Manage information flow accurately and in a timely manner
Liaise effectively with external stakeholders and counterparties
Maintain and update executive memberships, subscriptions, and professional registrations
Support ad‑hoc requests as required

Events, Travel & Promotional Activity

Organise and coordinate corporate events, presentations, and company gifts
Deliver end‑to‑end management of promotional and group events, including:
- Building relationships with hotels and negotiating preferred rates
- Coordinating event dates with the parent company
- Booking taxis, buses, flights, accommodation, and ancillary travel
- Preparing detailed itineraries
- Acting as a group leader during travel where required
- Coordinating group activities, dinners, and additional arrangements

Shared Support & Office Responsibilities

Working collaboratively with the wider support team, you will also:

Act as an office support function, ensuring appropriate office supplies, supplier sourcing, and stakeholder relationships
Format and prepare internal and external communications, including emails, memos, presentations, and reports
Coordinate company‑wide travel, visa, and accommodation arrangements where required
Organise documents for signature in line with internal approval processes
Take minutes at meetings and prepare follow‑up documentation as needed
Draft and maintain process and procedural documentation
Be a Health & Safety Coordinator
Support facilities and office management activities, including:
- Maintaining office, kitchen, and postage supplies
- Organising courier and messenger services
- Coordinating facilities issues and repair requests
- Liaising with building management
- Organising office catering as required

Requirements

Minimum 2 years’ experience as a Personal Assistant, Executive Assistant, or in a similar administrative role with significant diary and travel management responsibilities
Excellent working knowledge of Microsoft Office
Strong organisational and time‑management skills, with the ability to manage multiple priorities
Excellent written and verbal communication skills
High levels of discretion, integrity, and confidentiality
Strong problem‑solving skills and sound judgement
Proven reliability, professionalism, and a strong work ethic
Knowledge of funds / investment management (funds of funds, equity, or fixed income) would be an advantage, but is not essential

What we offer:

Growth Opportunities: Unlock your potential with career growth and professional development paths.
Innovative Team: Be part of a dynamic and innovative team environment.
Collaborative Culture: Thrive in a collaborative company culture that values your contributions.
Generous Time Off: Enjoy 25 days of holidays to relax and recharge.
Hybrid Working: Benefit from a flexible hybrid working policy, 3 days in the office, 2 days flexibility to be remote.
Health and Dental: Comprehensive Healthcare and Dental coverage for your well-being.
Perks and Programs: Access to TaxSaver, Bike to Work scheme, educational sponsorship opportunities, and professional memberships.
Discretionary bonus: Opportunity to earn a performance based discretionary bonus

Apply Now

Refine Your Search

facilities coordinator jobs in dublin, d

Personal Assistant & Office Support

Caretaker – Dublin

Training and Administration Coordinator

Activity leader for junior students (Summer)

Workplace Coordinator

Executive Briefing Coordinator - Dublin - 6 month FTC

SHIFT SUPERVISOR DUBLIN, IRELAND

Planner/Scheduler

Digital Business Analyst

Senior M&E Coordinator

Industrial Operations Working Supervisor

Building Technician

BIM Coordinator - Dublin (Design and Build)

Building Technician

Graduate Cost Managers / Quantity Surveyors - Ireland (2026 starts)

Field Service Engineer Ireland

BaSE Specialist

Site Engineer - Civils

Enterprise Client Strategist

Electrical Utilities Technician

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