About Us
Established in 1985, Dawn Farms is a family-owned company and the largest dedicated supplier of cooked meat and plant-based ingredients and fermented and dried sausage products outside of the US. The company currently supplies world-leading food brands across more than 44 markets, including the UK, Europe, Asia and Africa. With over 1,000 employees we are committed to meeting the needs of our customers in a safe, innovative and sustainable way, all while strengthening the communities where they live and work.
Role Purpose
Our HR Graduate will be to joining as part of our Human Resources Department to be base in our HQ Offices in Naas, Co. Kildare. The main activity within this role is to provide administrative support within the HR department and take responsibility for specific projects.
Location: Naas, Co. Kildare, Ireland.
Salary: DOE
Working Hours: 8am - 5pm, Mon. - Fri. (some flexibility required)
Contract Type: Fixed Term
Reports to: Senior HR Manager
Role Responsibilities & Duties:
Recruitment:
- The recruitment process from start to finish within operations.
- Draft new job specs for approval.
- Advertise roles.
- Screen applications.
- Arrange Interviews.
- Preparation for Interviews including: Pre-Employment Questionnaires, ID Checks, English Exams, Arrange Pre-Employment Medicals.
- Arrange job offers and contracts.
- Issue Job Specs.
- Arrange new employee set up: Fobs, Payroll Setup, TMS set up, finger index & uploading employee files onto the system.
- Arrange Induction session and coordinate with other training presenters.
- Maintain & sort leavers removes from lists & delete from training & communication platforms.
- Ensure to archive all leavers.
- Pulling reports on a weekly/bi- weekly basis.
Training:
- Conduct weekly/Monthly HR Induction .
- Driving the training platform.
- Arrange In House Training Sessions.
- Update Training Section in TMS.
- Maintain Company Training records.
- File all Training sign off sheets and exams.
- Update and revise Induction Sessions.
Performance Appraisals:
- Manage the appraisals database weekly.
- Update appraisals database on a weekly basis.
- Email dates of appraisals to managers in respect to 3 months, 6 months and yearly appraisals.
- Follow up emails and ensure all paperwork is handed in on a timely manner.
- File all paperwork accordingly and pass on concerns and issues to manager.
Administration
- Ensure that HR Departmental and general filing system is maintained.
- Preparation and follow up on HR related documents.
- Entry of data into HR systems ensuring records are maintained up to date, accurate, and in compliance with relevant legislation.
- Generating reports as required.
- Contracts database maintenance (i.e. specified, fixed term lists)
- Assisting in updating the Company Handbook.
- TMS Update Project, Data Entry.
- Weekly and Monthly reports.
- General Admin, letters, permanency, letters for social welfare etc.
- Assisting the HR officer with the Wellness program & running events in conjunction with the wellness program.
- Ensure all toolbox talks are saved on SharePoint & easily accessible.
Employee Permits:
- Create permits database.
- Update permits on a monthly basis.
- Assist with permit paperwork.
- Liaise with relevant authorities in regard to permits.
Employee Relations:
- Note taking in meetings.
- Assisting in low level disciplines.
Knowledge and Experience:
The successful candidate should have:
- Proven ability to see projects through from start to finish.
- Excellent administration and organisational skills.
- Excellent knowledge of MS Office, particularly Excel.
Qualifications & Technical Skills Requirements:
- 3rd level HR related discipline from an accredited institution.
- A strong understanding and working knowledge of HR policies, processes and procedures.
- CIPD accredited is desired but not essential.
Key Skills & Competencies
- Deadline focused with the ability to work on own initiative.
- Excellent communication skills.
- Highly motivated and enthusiastic.
- Excellent attention to detail.
- Work on own initiative.
- Flexible approach.
- Ability to work under time pressures.
- Excellent people skills.
Why Dawn Farms?
We can offer an excellent opportunity to be part of a world-class team, equipping our teams with the knowledge and the necessary skills to achieve their full potential. Innovation is a key ingredient of our success in protecting our market position and keeping our competitive edge. To be truly innovative, we invest in recruiting and developing a highly skilled, ambitious and talented team.
What we can offer you?
- 22 Days Annual Leave.
- Health Insurance Contribution.
- Pension Plan.
- Subsided Canteen.
- Training and Development Opportunities for further career progression.
- Employee Assistance Programme (Free access/support to Life Coachs, Dietitians, Work Relocation advice etc.)
- Bike to Work Scheme.
- Christmas savings scheme.
- 'Dawn Farm Foods Ltd. is an equal opprtunities employer'
