We are a leading provider of ERP, CRM, and business software solutions across Ireland, the UK, India, and the US. We help organisations streamline operations, improve efficiency, and embrace digital transformation through innovative technology and expert consultancy.
As our business continues to grow, we are seeking a highly organised and proactive Executive Assistant to support our Senior ERP Implementation Manager. This is an exciting opportunity for someone who enjoys working at the intersection of business operations, project coordination, technology, and executive support.
About the Role
This role goes beyond traditional executive assistance. You will work closely with the Senior ERP Implementation Manager to help coordinate ERP implementation projects, manage priorities, track tasks, and ensure smooth communication across clients and internal teams.
The ideal candidate will be detail-oriented, technically capable, and comfortable managing multiple moving parts in a fast-paced consulting environment.
Key Responsibilities
Executive Support
- Manage calendars, meetings, schedules, and travel arrangements
- Monitor and manage email correspondence, ensuring timely responses and follow-ups
- Prepare meeting agendas, take minutes, and track action items
- Assist with reporting, presentations, and executive documentation
- Support day-to-day administrative activities for the Senior ERP Implementation Manager
Project Coordination & Implementation Support
- Coordinate project activities and implementation-related tasks across multiple client engagements
- Track project timelines, deliverables, and outstanding actions
- Maintain project documentation and ensure information is kept up to date
- Support resource scheduling and project planning activities
- Liaise with consultants, clients, and internal stakeholders to ensure smooth project execution
- Assist with client onboarding and implementation administration
Systems, Processes & Task Management
- Manage and maintain project information within My PM Studio and other project management systems
- Monitor task completion and escalate potential risks or delays where appropriate
- Assist in developing and improving project processes and workflows
- Produce reports and analysis to support project delivery and operational decision-making
- Ensure accurate record keeping across project and operational systems
RequirementsExperience
- 3+ years' experience in an Executive Assistant, Project Coordinator, Project Administrator, Business Analyst, or similar role
- Experience supporting senior management or project delivery teams
- Experience coordinating multiple tasks, deadlines, and stakeholders simultaneously
- Experience using project management systems and task management tools
- Experience with My PM Studio is highly desirable
Skills & Competencies
- Excellent organisational and time-management skills
- Strong attention to detail and ability to prioritise effectively
- Strong written and verbal communication skills
- High level of professionalism and discretion
- Strong technical aptitude and confidence learning new systems
- Proficient in Microsoft Office, particularly Excel
- Comfortable working with project management, ERP, and business software platforms
- Analytical mindset with strong problem-solving capabilities
Personal Attributes
- Proactive and self-motivated
- Comfortable working independently and taking ownership of tasks
- Adaptable and able to manage changing priorities
- Process-driven with a continuous improvement mindset
- Collaborative and professional when working with clients and colleagues
Nice to Have
- Exposure to ERP systems, CRM systems, or business software implementations
- Business analysis or operational improvement experience
- Experience working within consulting, software, technology, manufacturing, or professional services environments
- Familiarity with project delivery methodologies
What's On Offer
- Hybrid working arrangement
- Opportunity to work closely with senior leadership
- Exposure to ERP implementation projects across multiple industries
- Professional development and career growth opportunities
- Collaborative and supportive team environment
- Company events and team activities
- Opportunity to develop expertise in business systems, project management, and digital transformation
If you're an organised, tech-savvy professional who enjoys supporting projects, improving processes, and helping teams deliver successful outcomes, we'd love to hear from you.
Pay: €30,000.00-€35,000.00 per hour
Benefits:
- Company events
- On-site parking
- Work from home
Experience:
- technical executive assistance : 1 year (preferred)
Work authorisation:
Work Location: Hybrid remote in Citywest, County Dublin
