Find Administration executive Jobs in Dublin 2, D

Operations Executive
Pharmaquant International —Dublin, County Dublin
- €25,500–€30,000 a year
- Part-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Annual leave
- Sick pay
Quick apply
4h
Executive Officer - Student Support Services
Trinity College Dublin —Dublin, County Dublin
- €34,023–€52,232 a year
- Full-time
6d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Team Administrator
Savills Ireland —Dublin, County Dublin
- No degree
- IT
- Communication skills
Grade III Administrator
St Michaels House —Goatstown, County Dublin
- €31,934–€49,416 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- English
- Sick pay
6d
Claims Administrator
Allianz —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Microsoft Office
Exhibitions and Collection Services Coordinator
National Gallery of Ireland —Dublin, County Dublin
- €38,419–€43,594 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Excel
- English
- Annual leave
- Employee discount
6d
Human Resource Executive
Excel Aviation —Saint Margaret's, County Dublin
- €35,000–€40,000 a year
- Full-time
- Microsoft Excel
- Human resources
- Recruiting
- Annual leave
- Employee assistance program
Quick apply
4d
National Account Executive
Nestlé —DUBLIN 24, County Dublin
- €35,000–€38,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Communication skills
Executive Assistant - Business Administration
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Junior Marketing Executive (Graduate Role)
Unify Brands —Dublin, County Dublin
- Full-time
- Hybrid work
- Marketing
- Social media management
- Bachelor's degree
Quick apply
5d
Executive Assistant (Perm) - Commercial (Pensions)
Arthur Cox —DUBLIN 2, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
4d
Financial Planning and Analysis Manager - Higher Executive Officer
Coimisiún na Meán —Dublin, County Dublin
- €59,435 a year
- Full-time
- Microsoft Excel
- Analysis skills
- Accounting
- Annual leave
11d
Assistant Scheduler - Building Maintenance Executive
MJ Clarke & Sons Ltd —Dublin, County Dublin
- €35,000 a year
- Full-time
- Carpentry
- Maintenance
- English
Quick apply
4d
Sales Executive
CPM Ireland —Dublin, County Dublin
- €29,000 a year
- Full-time
- Free parking
- Employee discount
Quick apply
4d
Manager of Service Access and Flow Central Remedial Clinic Disability 99010
Health Service Executive —North Dublin, County Dublin
- €61,219–€79,583 a year
- Clinic
- IT
- Business
11h
Business Development Manager
Yellowcom Ltd —Dublin, County Dublin
- €30,000–€90,000 a year
- Full-time
- Sales
- Communication skills
- Negotiation
- Fuel card
- Annual leave
Quick apply
6d
Financial Institutions Client Executive (Vice President)
Citi —Dublin, County Dublin
- €85,600–€128,400 a year
- Full-time
- Hybrid work
- No degree
- Communication skills
19h
HR Executive (Fixed Term Contract)
ElectroRoute —Dublin, County Dublin
- Microsoft Excel
- Microsoft Office
- Administrative experience
14d
Property Surveyor
iCare Housing —Dublin, County Dublin
- €70,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d

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Operations Executive

Pharmaquant International
Dublin, County Dublin

Quick apply

Job details

Part-time | Full-time
€25,500–€30,000 a year
4 hours ago

Benefits

Annual leave
Company pension
Private medical insurance
Sick pay

Qualifications

Sage
Procurement
Supply chain
Accounting software
English
Microsoft Office
Xero
Administrative experience
Bachelor's degree
QuickBooks
Business
Communication skills
Time management

Full job description

PharmaQuant is looking for an Operations Executive to join our team based out of Dublin, Ireland. We are a fast-growing healthcare consultancy firm respected globally for quality and innovation. Our research enables pharmaceutical companies to successfully launch innovative medicines.The Operations Executive is the operational and administrative backbone of our Dublin office. This role blends day-to-day office management with hands-on finance and HR support, making it an excellent opportunity for a detail-driven professional looking to broaden their skill set across operations in a fast-paced consulting environment.

Duties & Responsibilities

This includes, but is not limited to:

Office Management & Operations

Manage the daily operations of the office, including supplies, equipment, and facility requirements
Ensure a well-organised and efficient workspace, coordinating with relevant teams for office setup and upkeep
Liaise with vendors, building management, and service providers to maintain smooth office functioning
Maintain and enforce office policies and procedures
Coordinate logistics for internal meetings, small events, and company gatherings

Administrative Support

Provide end-to-end administrative support including scheduling, documentation, and general clerical responsibilities
Manage incoming calls, emails, and correspondence, responding to queries with professionalism and timeliness
Draft and prepare reports, presentations, and official correspondence

Finance & Accounts Support

Assist with processing accounts payable and receivable, including raising purchase orders and tracking invoice approvals
Support the monthly expense reconciliation process — collating receipts, verifying coding, and flagging discrepancies
Liaise with the bookkeeper and external accountants to ensure timely submission of financial documents
Maintain accurate records of vendor contracts, payment terms, and subscriptions for finance review
Assist in monitoring the office operational budget — tracking spend against budget lines and reporting variances
Support VAT-related administration including collating documentation ahead of return deadlines
Process employee expense claims in line with company policy and coordinate reimbursements
Assist with payroll-related administrative tasks, such as collating timesheets and supporting payroll inputs
Maintain organised finance filing systems (digital and physical) to support audit readiness

Networking & Communication

Serve as a point of contact for external partners, vendors, and visitors
Support engagement with local business networks, external events, and community interactions
Assist in coordinating internal and external networking activities

Operations Support

Monitor routine operational processes to ensure efficiency and flag areas for improvement
Maintain records of office inventories, subscriptions, and vendor/service contracts
Support the project management team to maintain project plans and timelines for efficient execution
Coordinate with external vendors, academic partners, and research organisations as required by the project team
Maintain project documentation and ensure data integrity in accordance with company policies
Develop and maintain a system for coordinating with copy editors and tracking deliverables

Requirements

Qualifications

A degree or qualification in Business Administration, Operations Management, Finance, or a related field is preferred but not essential

Experience

Minimum 1 year of experience in an administrative, operations, or finance support role
Exposure to basic bookkeeping, accounts administration, or financial record-keeping is desirable
Experience with data management and reporting is an advantage
Knowledge of business operations, procurement, or supply chain processes is a plus

Skills

Excellent written and verbal communication skills
Strong time-management skills and an ability to organise and coordinate multiple concurrent tasks
Proficiency with office productivity tools (MS Office / Google Workspace) and an aptitude for learning new systems
Comfortable working with financial data; familiarity with accounting software (e.g. Xero, Sage, or QuickBooks) is an advantage
High attention to detail, especially when handling financial documents and records
Flexible team player, willing to adapt to change and unafraid of new challenges
Ability to maintain confidentiality of information related to the company and its employees

Benefits

PharmaQuant offers a competitive salary and benefits package, in line with your experience, including:

25 days of annual leave (pro-rated based on start date)
10 days of public holidays
10 days of sick leave
Healthcare insurance for the employee, covering hospitalisation
Post-retirement benefits
Performance-based bonus scheme
Individualised growth plan

How to Apply

Please email your resume (in PDF or Word format only) to [email protected]. Shortlisted applicants will be contacted directly to arrange an interview.

Job Types: Full-time, Part-time

Pay: €25,500.00-€30,000.00 per year

Benefits:

Company pension
Private medical insurance
Sick pay

Ability to commute/relocate:

Dublin, County Dublin: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's (required)

Experience:

work: 2 years (required)

Language:

English (required)

Work authorisation:

Ireland (required)

Location:

Dublin, County Dublin (required)

Willingness to travel:

25% (preferred)

Work Location: Hybrid remote in Dublin, County Dublin

Quick apply

Refine Your Search

administration executive jobs in dublin 2, d

Operations Executive

Executive Officer - Student Support Services

Administration & Support Coordinator

Team Administrator

Grade III Administrator

Claims Administrator

Exhibitions and Collection Services Coordinator

Human Resource Executive

National Account Executive

Executive Assistant - Business Administration

Junior Marketing Executive (Graduate Role)

Executive Assistant (Perm) - Commercial (Pensions)

Financial Planning and Analysis Manager - Higher Executive Officer

Assistant Scheduler - Building Maintenance Executive

Sales Executive

Manager of Service Access and Flow Central Remedial Clinic Disability 99010

Business Development Manager

Financial Institutions Client Executive (Vice President)

HR Executive (Fixed Term Contract)

Property Surveyor

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