Find secretary Jobs in greystones county wicklow

Administrative Assistant / HR & Project Support Coordinator
Dal Riada Language Centre —Kilmacanoge, County Wicklow
- €40,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
17h
Legal Secretary
Holmes O'Malley Sexton Solicitors —Dublin, County Dublin
- €30,000–€40,000 a year
- Full-time
- English
- Microsoft Office
- Leaving certificate
- Wellness program
- Annual leave
Quick apply
Medical Secretary/Receptionist
Dun Laoghaire Surgery —Dublin, County Dublin
- €15–€20 an hour
- Part-time
- English
- Administrative experience
- Time management
Quick apply
9d
Office Administrator
Rooney Electrical —Dublin, County Dublin
- €14–€22 an hour
- Part-time
- Hybrid work
- No degree
- QuickBooks
- IT
- Flexitime
- Work from home
Quick apply
15h
Medical Secretary
PM Practice —Dublin, County Dublin
- €20 an hour
- Part-time
- English
- Administrative experience
- Clinic
Quick apply
1d
Office Administrator
Ray Cooke Auctioneers —Ballinteer, County Dublin
- From €30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Legal Secretary
Lavelle Partners —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Communication skills
Company Secretarial Trainee
Grant Thornton —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
Company Secretary
Football Association of Ireland (FAI) —Dublin, County Dublin
- Full-time
- Hybrid work
- No degree
- Free parking
- Employee assistance program
Float Secretary
DAC Beachcroft —Dublin, County Dublin
- Monday to Friday
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12h
Administrative Assistant (Ireland)
Posh —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Company Secretarial Assistant
Xeinadin —Dublin, County Dublin
- Communication skills
- Annual leave
- Employee assistance program
Systems Admin/Scheduling Assistant
Drumcondra Home Help & Care Services —Dublin, County Dublin
- Annual leave
GP Practice Medical Receptionist/Secretary
Mount Merrion Medical Clinic —Mount Merrion, County Dublin
- €17–€18 an hour
- Part-time
- Administrative experience
- Clinic
- Organisational skills
- Annual leave
- Sick pay
Quick apply
1d
Office Junior/Administrator
Alpi Ireland Ltd —Dublin, County Dublin
- From €13.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Leaving certificate
Quick apply
7d
Heart & Vascular Medical Secretary
Mater Private Network —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Leaving certificate
Quick apply
5d
Personal Assistant & Office Support
Fineco Asset Management DAC —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Mentoring
- Communication skills
- Annual leave
Legal Secretary | Permanent |
Philip Lee —DUBLIN 4, County Dublin
- Microsoft Office
- In-person
- Communication skills
Personal Assistant/Receptionist
Chadwicks Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Personal Assistant to Director
Xingang Investment Pte Ltd —Dublin, County Dublin
- €1,200 a month
- Part-time
- Hybrid work
- English
- Bachelor's degree
- Driving
Quick apply

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Administrative Assistant / HR & Project Support Coordinator

Dal Riada Language Centre
Kilmacanoge, County Wicklow

Quick apply

Job details

Permanent | Full-time
€40,000 a year
17 hours ago

Benefits

Bike to work scheme
Company pension
Employee assistance program
Sick pay
On-site parking

Qualifications

Microsoft Word
Spanish
Microsoft Excel
Financial auditing
Trello
Microsoft Office
Administrative experience
Leaving certificate
Human resources
Organisational skills
Project management software
Communication skills
Time management

Full job description

Are you passionate about the formation of youth, who are our future, but prefer to take a "behind-the-scenes" role in that mission? Oak Ireland is a Catholic boarding school, where students aged 12-15 come for a year, with two campuses: Woodlands (for girls) and Dublin Oak (for boys). Our goal? To give them a 360 formation which focuses on spiritual, intellectual, and human formation to prepare them for their future. In your role as
Administrative Assistant / HR & Project Support Coordinator, you will be supporting that very mission, so if you like the sound of it, please apply!

POSITION:
Administrative Assistant / HR & Project Support Coordinator – fully in-person

REPORTING TO: Finance Manager and Business Manager

Hours: 40 hours per week

Hourly Rate: €40,000 per annum

Requirements:

Proficient in Microsoft Office and administrative systems, especially in Word & Excel (may be tested as part of interview)
Previous experience in an administrative, finance, HR, or project support role preferred.
Ability to work to tight deadlines in a pressured environment
Ability to handle confidential information professionally and discreetly.
Strong communication and interpersonal skills.
Ability to multitask, prioritise workload, and work independently in a fast-paced environment.
Reliable, professional, and approachable.
While it sounds cliché, excellent communications and organisational skills and attention to detail are essential
Full clean Irish Driving licence
Garda vetting check

Desirable:

Spanish a plus for phone calls with parents of students, and with head office
Familiarity with HR/time management systems such as Bizimply
Familiarity with project management software or task-tracking tools such as Asana, Monday.com, Trello, Microsoft Planner, or similar platforms

Overview:

The Administrative Assistant / HR & Project Support Coordinator has overall responsibility for helping the Finance and Business Managers in different areas.

Administrative assistance

Ensuring that student charges are tracked and up-to-date and that parents/students provide payments in a timely manner
Responsible for internal purchasing process and ensuring that the process is respected
Helps Finance Manager prepare monies for student outings and trips
Ensures staff provide receipts for company expenses
Liaise with other departments/suppliers on discrepancies & issues
Assist with year-end, supporting documentation for Audit, including liaising with head office
Handling supplier queries and parents queries
Follow up with families for payments
Work closely with Finance and Business managers and support them with tasks they may delegate
Ensuring all filing and documentation is kept up-to-date and in order
Maintain and update student insurance records

HR admin assistance

Issue contracts and onboarding documentation, as per terms determined by the Business Manager
Ensure all employee files are kept up-to-date, tracking elements like birthdays, training, work permits, etc.
Ensure timecards are approved by managers in the company's time management system

Project coordination

Assist the business manager with coordination of projects, including tracking tasks within a pre-determined timeframe, to ensure they are done on time
Coordinate meetings between the business manager and architects/building contractors
Maintain organised records of project expenses, invoices, contracts, correspondence, etc.

Best of luck with your application!

Pay: €40,000.00 per year

Benefits:

Bike to work scheme
Company pension
Employee assistance program
On-site parking
Sick pay

Education:

Leaving Certificate (required)

Experience:

Administrative: 3 years (preferred)

Language:

Spanish (preferred)

Licence/Certification:

Irish Driving Licence (preferred)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

Refine Your Search

secretary jobs in greystones county wicklow

Administrative Assistant / HR & Project Support Coordinator

Legal Secretary

Medical Secretary/Receptionist

Office Administrator

Medical Secretary

Office Administrator

Legal Secretary

Company Secretarial Trainee

Company Secretary

Float Secretary

Administrative Assistant (Ireland)

Company Secretarial Assistant

Systems Admin/Scheduling Assistant

GP Practice Medical Receptionist/Secretary

Office Junior/Administrator

Heart & Vascular Medical Secretary

Personal Assistant & Office Support

Legal Secretary | Permanent |

Personal Assistant/Receptionist

Personal Assistant to Director

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