Primary Objectives:
Under the guidance of the Group Financial Controller/ General Manager to:
Ø Manage the accounts team.
Ø Ensure accounts are completed
Ø Ensure all costs are controlled
Ø All revenues are recognised
Ø Assist in formulating a meaningful budget
Ø Work closely with the heads of departments, General Manager and Group Financial Controller.
To be aware of the hotel mission statement and ensure that you together with each member of your team aspire to its contents delivering a 4 star service to the guest’s at all times.
Main duties and Responsibilities:
Monitor present and future trends, practices and systems in the Accounts industry.
Control and analyse Hotel costs on an ongoing basis, taking action to control negative deviation
Develop and implement strategies to improve results.
To participate in the achievement of all financial targets.
To implement a strict wage control system to ensure costs are within the budgeted guidelines by monitoring departmental rosters and time-sheets, and to take the necessary corrective action. Ensure all departmental deviations to budgeted targets are reported on an appropriate action is taken to rectify any discrepancies.
Ensure that all staff holiday entitlements are allocated within the year and accurately recorded.
To ensure that the daily operations of all departments run efficiently from an accounting perspective.
To ensure financial information is communicated within the Hotel to include regular meetings and written communication.
To foster and develop efficient employee relations within the accounts department through the use of leadership skills and motivation to maximise employee productivity and satisfaction.
To work closely with Human Resources in the following:
· Recruitment and Selection
· Performances appraisals
· Coaching
· Counselling
· Training
· Succession planning
· Wages and salary administration
Financial Controllers responsibilities in point format:
· To prepare monthly Profit and Loss Account, with comparisons to budget and last year. To this end, to calculate accruals, prepayments, wage journals, food, beverage and other stock takes and GP results, or oversee their calculation.
· To maintain a fully reconciled Balance Sheet.
· To prepare a full monthly financial reporting pack for the General Manager and Group Financial Controller within the timescales laid down.
· Daily controls are in place to capture all revenue generated.
· Revenues generated are recorded correctly in the Weekly/Monthly Report.
· Daily controls are in place for collecting outstanding debts both on the Sales Ledger and on Front Office.
· Purchase Ledger controls are in place for recording all expenditure and are authorised correctly.
· Segregation of duties is in place within the hotel.
· All financial staff within your team are appraised and succession planning is in place.
· Targets are in place for Credit Control and that where necessary an incentive scheme is in place for achieving these targets.
· Expenditure incurred is relevant and historic costs are questioned rather than being allowed to continue.
· To control all costs in line with hotel budgets, by keeping accurate records, liaising with Head of Departments and maximising the use of funds available.
· Internal controls are in place within F&B to ensure monthly GPs are achieved and that liquor deficits do not occur.
· Internal controls are in place for safeguarding assets in the hotel.
· To assist the General Manager in the preparation of the hotels annual budget.
· To ensure all accounting deadlines are met and that all reports are complete and accurate.
· To complete Cash Flow forecasts.
· To ensure that all the necessary IT controls are in place
· Storage and safeguarding of all documents
· Any other reasonable request.
To be aware of and adhere to all Health, Fire and Safety procedures and regulations, ensuring that all staff are aware of their individual responsibilities and remain vigilant to possible risks and that anything of a suspicious nature is reported to management.
Ensure the safety of people and property within the premises by applying hotel regulations, adhering to existing laws and regulations.
To work closely with HR ensuring Hotel Training Diary as well as Departmental Training Plans are in place and being followed.
· Fire
· Health, Safety and Hygiene
· Lisencing Laws
· Employment Law
· Training Records
· Training Sessions
- Maintain high level of Standards, Personal Hygiene, Uniform, Appearance and the conduct of staff in your department
- You are required to attend all meetings and training courses requested by GM
- Accept flexible working hours necessary for uninterrupted service to the hotel guests
- To continuously seek to improve Hotel departments, efficient operation and standards
- To be fully conversant with the sales function and to take every opportunity to optimise sales
Hotel Woodstock relies upon the flexibility of its staff to ensure the continuity of the high standards currently being achieved. As such, this job description is only intended to be a guide to the most regularly performed duties, it does not form part of your contract of employment and is subject to amendment and change as may be considered necessary from time to time.
Pay: €49,468.66-€59,000.00 per year
Benefits:
- Bike to work scheme
- Company events
- Employee discount
- Food allowance
- Gym membership
- On-site gym
- On-site parking
- Sick pay
- Store discount
Work Location: In person
