The Kerry Branch of Down Syndrome Ireland is now recruiting for a Branch Co-ordinator to join the Team.
We are dedicated to enabling people with Down syndrome to live life to the fullest. We aim to do this throughout their life through social, educational, and developmental activities.
Working as a member of the Kerry Branch Team, you will be involved in the development and delivery of a dynamic, volunteer led service for the Down Syndrome Community in the county.
The Branch Co-ordinator will have working relationships with people inside and outside the Branch. It will demand working with the public, members, families, carers, staff and volunteers of the Branch.
As Branch Co-ordinator, you will actively engage with members, families, carers, and stakeholders in providing a strong service for our membership.
Responsibilities:
Administration:
To service the administration needs of the Branch on a consistent basis and when required involving: dealing with the public, National Office, funders and Donors, programme deliverers etc.
Serve as the administrative & clerical support for the Kerry Branch of Down Syndrome Ireland and its Committee. Handling the day-to-day administrative tasks, ensuring compliance with Down Syndrome Ireland Strategic policies and procedures.
To engage in the promotion of Down Syndrome Ireland, and the Kerry Branch through positive PR, managing the Branch's social media platforms including Instagram, Facebook, What's App etc. some attendance at events, and other opportunities.
Maintain the Branch website, ensuring it is updated with the relevant information for access by members and the public.
Collate news items, design & coordinate the publishing and delivery of the Branch's Quarterly Newsletter to keep members updated and informed of Branch developments, upcoming events and activities.
Ensure the CRM system is kept up to date with all new and relevant membership details
Assist with the co-ordination of monthly Branch Committee meetings via MS Teams and attend Committee meetings if required.
Attend Branch Connection Group meetings with colleagues from other Branches and members of the National DSI Team.
Liaise with the National DSI Management Team members when required.
Member Engagement
Act as first point of contact for all members.
To support the Advocacy activities of the Branch Committee and its members.
To provide support to the Speech & Language Team and the Employment Support Officers of the Branch.
To support members and families in accessing training and support both within the Branch and externally through providing information, materials and organising training / support events.
Assist Operations Manager in their role
Provide administrative support for any projects or initiatives being undertaken by the Operations Manager. Assisting with daily operations, manage logistics and keep projects, programmes or events running on schedule and within budget and with efficiency.
To liaise with local and national authorities regarding available grants.
Assist in research on potential funding resources in the local area and seek to secure corporate partnerships with the Kerry Branch.
Assist with building relations with National bodies, including local representative such as DFI, National Disability Authority, Inclusion Ireland etc
Identify and highlight day to day issues in liaison with Operations Manager
Assist to ensure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work act Data Protection, GDPR and Confidentiality.
Ad-hoc administration duties.
Finance
Support Branch Treasurer assisting with financial reporting and operations where appropriate
Ensure all receipts and payments are recorded correctly and submitted to Branch Treasurer and National Office monthly.
Ensure all financial documentation is maintained and filed correctly
Ensure all income and expenditure is recorded correctly on the appropriate support system.
Ensure grant income recorded and expended appropriately
Liaise with Down Syndrome Ireland National Offices regarding financial queries/requests
Experience Required:
At least two years administration experience in a comparable role.
Strong IT Microsoft Office skills, including Microsoft Word, Excel and PowerPoint. Experience with marketing tools such as Canva.
Experience with Xero accounting software or similar.
Proficiency in Spreadsheets, CRM Data Analysis, and scheduling tools and in project management software is beneficial.
Ability to multi-task and scheduling, without losing track of details.
Experience of the needs of people who have a disability and their families
Excellent organisational and timetabling abilities
Strong attention to detail and numerical skills
Excellent communication, research and interpersonal skills
Excellent telephone manner, demonstrating empathy and helpfulness.
Own vehicle is essential with a full clean drivers' licence
Regular travel may be required to attend meetings, events, projects - a full clean driver's licence and insurance is a requirement.
Hours & Location:
This is a part-time position working 30 hours per week.
The initial contract is for 12 months.
Occasional weekend and evening work will be required to facilitate branch committee meetings and branch social events.
This role will be based in Tralee, Co. Kerry
