JOB DESCRIPTION
Job Title: Receptionist
Reports to: Chief Administration Officer and Customer Service Supervisor
Qualifications / Experience
- 2 years administrative experience required.
- Proficient in Microsoft Office and general IT systems.
- Strong organisational, time management and prioritisation skills.
- Excellent communication and interpersonal skills, with the ability to engage effectively at all levels.
- Friendly, flexible and willing to work as part of a team.
- Ability to work under pressure and show initiative.
Key Responsibilities
The principal duties and responsibilities of the Receptionist are to project a positive image of Cruinn Diagnostics by interacting with visitors, customers, suppliers and colleagues in a professional, friendly and courteous manner at all times.
Duties
- Welcome visitors to reception professionally and courteously.
- Ensure visitors are signed in, and the relevant person is notified.
- Answer and direct incoming calls promptly and professionally.
- Coordinate emails received and forward them to the correct departments or colleagues.
- Coordinate deliveries received at reception.
- Book and set up the Boardroom or meeting room and prepare them for meetings. Order lunch for meetings if required.
- Process outgoing post.
- Manage and coordinate stationery and general office supply orders.
- Book flights and accommodation for employees and visitors when required.
- Monthly expenses reconciliation for hotels and flights booked.
- Daily scanning of all correspondence.
- Supplier Cert of Analysis and the Daily Telephone Sheets are to be scanned and filed.
- Administrative order processing where required.
- Ensure your workplace is kept clean and tidy at all times.
- Undertake other office and administrative projects such as customer mailings, etc. on an ongoing basis.
- Good English speaking is required.
- Other ad hoc duties.
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- On-site parking
Work Location: In person
