Job Title: HR Data & System Analyst
We are seeking an experienced HR Data & System Analyst to lead the compliance , optimisation, and continuous improvement of our HR systems landscape across our organisation. This role is central to ensuring our HR technology infrastructure supports strategic decision-making, operational efficiency, and regulatory compliance.
Main Responsibilities
- Building and maintaining a centralised HR data repository consolidating employee data, statutory details, and emergency contacts across multiple sites, leveraging HRIS platforms to improve data accuracy, accessibility, and audit readiness.
- Acting as the first point of contact for HR queries, including analysing organisational needs and formally preparing job descriptions, issuing contracts, and resolving queries related to leave entitlements and organisational policies through system-generated data and reporting.
- Managing role-based compliance and L&D training administration through the HRIS, tracking completion rates across all staff, analysing training and compliance gaps, coordinating learning initiatives with certified instructors, and ensuring the organisation remains continuously audit and inspection ready.
- Creating, developing, and governing a comprehensive employee handbook and HR policy framework covering roles, leave policies, data protection, health and safety, employee conduct, disciplinary and grievance procedures across all Priories operating under the Province, while ensuring ongoing compliance with employment legislation, regulatory requirements, and organisational governance standards through continuous policy review and workforce data analysis.
- Working with the Safeguarding Office to ensure systems and records, support audit trails and regulatory compliance requirements.
- Partnering with an external legal firm to customise dual-role, casual, part-time, and full-time contracts by analysing workforce data and trends, translating operational requirements into compliant contract terms, and maintaining accurate contract records across the HRIS.
- Managing pension administration and employee benefits analysis by collating and filing monthly returns through HR systems, ensuring new starters and departing employees are accurately reflected, updating contribution rates following salary changes, and responding to pension and benefits-related queries using system-generated data.
- Maintaining and updating regulatory documentation required under Charity legislation by analysing compliance obligations, producing accurate reports, and ensuring organisational records reflect current regulatory requirements.
- Leading the digitalisation and structured migration of HR records and documentation as part of the Provincial Office transition to paperless environment, designing and implementing a structured digital records management system to improve accessibility and operational efficiency.
About You
- Demonstrable experience administering and optimising multiple HRIS platforms including Workday, SAP SuccessFactors, BambooHR, and Oracle HCM, with strong understanding of system configuration, data management, and reporting functionality.
- Proven ability to extract and analyse workforce data, produce HR reports and dashboards, and translate data outputs into actionable insights for senior management.
- Experience applying HR analytics to real organisational challenges including workforce planning, contract management, retention analysis, and compliance monitoring.
- Strong working knowledge of Irish employment law, data protection obligations, Charity legislation compliance, and HR policy development across multi-site organisations.
- Experience managing pension administration, statutory compliance records, and payroll-related documentation with a high degree of accuracy.
- Demonstrated ability to lead digital transformation and records migration projects, managing structured documentation and ensuring continuity during organisational transitions.
- Strong interpersonal and communication skills with the ability to liaise effectively with internal departments, external legal advisors, regulatory bodies, and service providers.
Working Hours: 39 Hours Per week
Annual Salary: 40,560.00
Company Name: St Mary's Priory (Dominican Order in Ireland)
Job Location: St. Marys Priory, Dublin 24, Tallaght, Dublin, Ireland D24 X585
Start date: 27/07/2026
Pay: €40,560.00 per year
Benefits:
- Company pension
- On-site parking
Work Location: In person
