Accounts Payable Clerk
HQ, Ballycoollin Road, Dublin
Full-Time | Permanent | on site
About KM Lynskey
KM Lynskey is a well-established company with a proven track record in the successful completion of a wide variety of projects, both by our main contracting and subcontracting divisions. Our success reflects our commitment to our employees and partners, and our dedication to safety, quality, innovation, sustainability, and customer satisfaction.
We are seeking an experienced and detail-oriented Accounts Payable Clerk with strong NetSuite ERP (or another equivalent ERP system) experience to join our finance team. The successful candidate will be responsible for managing the end-to-end accounts payable process, ensuring supplier invoices are processed accurately and on time, and maintaining strong supplier relationships while supporting the wider finance function.
A key aspect of the role will involve performing accurate three-way matching of supplier invoices, purchase orders, and goods received notes/delivery dockets to ensure compliance with company controls and payment accuracy. The successful candidate will be experienced in investigating discrepancies, proactively chasing internal stakeholders and suppliers for outstanding delivery dockets and supporting documentation, and resolving invoice queries in a timely manner.
The accounts payable function uses Kefron - an OCR (Optical Character Recognition) technology and automated invoice processing workflow. Supplier invoices are electronically captured and validated against purchase orders, enabling invoices to be processed automatically where a successful match exists. The Accounts Payable Clerk will be responsible for monitoring exception queues, reviewing unmatched invoices, resolving discrepancies, and ensuring the integrity of the automated process.
The ideal candidate will have proven experience in a high-volume accounts payable environment, excellent organisational skills, strong attention to detail, and a thorough understanding of accounts payable controls and reconciliation processes. Experience using NetSuite, working with automated invoice processing systems, and managing invoice workflows within a fast-paced finance function is essential.
Key Responsibilities
- Process high volumes of supplier invoices accurately and efficiently.
- Perform three-way matching of invoices, purchase orders, and GRNs/delivery dockets.
- Investigate and resolve discrepancies between invoices, purchase orders, and supporting documentation.
- Proactively chase outstanding delivery dockets and approvals from internal stakeholders and suppliers.
- Manage accounts payable workflows within NetSuite.
- Monitor OCR invoice automation processes and resolve invoice exceptions.
- Ensure all invoices are appropriately coded and authorised in accordance with company policies.
- Reconcile supplier statements and investigate outstanding items.
- Maintain accurate supplier account records and master data.
- Respond promptly and professionally to supplier queries.
- Monitor aged creditor balances and ensure timely resolution of outstanding issues.
- Support internal and external audit requests by providing supporting documentation and reports.
- Assist in identifying opportunities to improve accounts payable processes and controls.
- Ensure compliance with company policies, VAT requirements, and internal financial controls.
- Collaborate with procurement and other departments to resolve invoice and payment issues.
- Generate and analyse accounts payable reports using NetSuite.
Skills & Experience Required
- Minimum 3 years' experience in an Accounts Payable role.
- Strong hands-on experience using NetSuite ERP or another equivalent ERP system
- Proven experience performing three-way matching of invoices, purchase orders, and delivery dockets/GRNs.
- Experience managing high-volume invoice processing.
- Experience working with OCR invoice automation systems and electronic workflow approvals.
- Strong supplier statement reconciliation experience.
- Excellent attention to detail and accuracy.
- Strong organisational and time management skills.
- Ability to investigate and resolve invoice discrepancies independently.
- Good communication and stakeholder management skills.
- Proficiency in Microsoft Excel, including pivot tables and lookup functions.
- Ability to work effectively under pressure and meet deadlines.
Job Types: Full-time, Fixed term
Benefits:
Ability to commute/relocate:
- Dublin, County Dublin: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you eligible to work in Ireland without employer sponsorship?
- Do you have experience using an ERP system? If yes, which system(s) and for how long?
Work Location: In person
