Apleona is currently recruiting for a Facilities Manager to join our team based in Dublin 4.
Working Pattern: Monday to Friday, 8:30am - 5pm
Main duties and responsibilities
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Providing timely reports to the client & Contracts Manager to ensure they are updated on all projects and office moves on site
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Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed
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Assist with managing the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services
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Ensuring all facilities activities and requests are tracked and resolved in line with the helpdesk SLA.
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Periodic reporting to the client (Monthly, Weekly Adhoc)
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Constantly identifying and creating ways to improve efficiency across all facilities related services
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Ensuring all assets is added into WFM in line with Apleona requirements
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Effective sourcing and utilisation of materials and subcontractors.
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Ensuring PPM schedule is delivered effectively and remedial works actioned.
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Management of direct report staff; Security and Cleaners
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Formulation & management of budgets for all contracts under their control.
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Promote and deliver the aims of the Company to meet or exceed the quality levels of service
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Ensure that control measures are in place for a safe working environment
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To provide subcontractors with the facilities required to carry out functions
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Ensure all mechanical and electrical equipment is maintained in accordance with site specific requirements
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Provide guidance to each client as and when required
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Provide guidance on energy management to client with a view to minimising costs and increasing efficiencies
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Establish and manage quality measures and procedures in conjunction with the Company
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Overall budgetary responsibility for contract and services under their control including billing and manage cost control and review costs.
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Develop and deliver SLAs for client and sub-contractor contract under their control
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Facilitate and manage training requirements to ensure that staff are fully trained and ensure that HR policies and procedures are complied with.
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Ensure safe systems of work are in place for all operations by managing and addressing the Health & Safety requirements of each function and ensure compliance with all statutory and company procedures.
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Suggest and implement improvements and innovations in service delivery
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Provide support to the commercial functions of the business as required
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Conduct and monitor the quality of the work carried out by the workforce through random audits and the ongoing review of breakdowns
Qualifications and experience
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Minimum 5 years' experience working in a facilities environment
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Excellent pc skills, including Word/ Excel/ PowerPoint and project
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Suitable experience in Health and safety, and environmental issues
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Understanding of mechanical and electrical building engineering services, their design, operation and maintenance
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Understanding of human resource management and being part of a team
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Understanding of the facilities related services
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Understanding of financial budgeting, management and control techniques
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Working knowledge of service provision contracts and contract administration procedures
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Local building, fire and safety codes
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Excellent customer service and communication skills
We are looking forward to hearing from you!
IND1
