We have an exciting opportunity for an experienced Sales & Purchasing Administrator to join
our team in Innovative Brands, based in Ashbourne, Co. Meath. The role manages the daily
operations of processing sales orders & buying goods, bridging the gap between suppliers,
inventory, and customers. Responsibilities include raising purchase orders (POs), tracking
deliveries, maintaining stock records, general admin & customer payments while using our
accounts package to ensure accurate data & process management.
Sales Admin:
- Primary point of contact for customers in relation to order management, pricing, delivery and copy documents.
- Manage customer activity on a day to day basis.
- Managing Customer receipts and daily cash reconciliation
- Manage daily invoicing runs & paperwork for next day deliveries.
- Process credit notes in system post investigation & approval.
Purchasing:
- Monitor stock levels and proactively identify purchasing requirements
- Liaise with suppliers to ensure best prices are achieved
- Raise Purchase Orders on system and follow up with suppliers to ensure timely delivery
- Liaise closely with the warehouse to confirm goods are received in good condition
- Ensure stock receipts are processed timely to allow sales to run seamlessly
General:
- Answer inbound calls from customers, suppliers and internal staff
- Manage centralised email account
- Assist accounts team on any queries related to customer or suppliers
- Returning Driver daily check in
- Maintain daily filing systems (electronic and physical)
- Assist in monthly & adhoc stocktake process & subsequent query management
- Handle petty cash, ensuring accurate records are maintained
- Set up new master data records in system (customer, supplier, items)
Key Skills Desired:
- Ability to collaborate with a team in a fast-moving environment
- Highly motivated with strong communication skills
- Minimum of 2 year’s experience ideally working with wholesale & distribution-based sales businesses
- Experience in processing Sales and Purchase Orders
Pay: €35,000.00 per year
Benefits:
- Company events
- Company pension
- Employee assistance program
- On-site parking
Experience:
- Wholesale and distrubtion based sales: 2 years (required)
- Sales and Purchase orders: 2 years (required)
Work authorisation:
Work Location: In person
