Clinic Administrator
Part-Time 20 Hours Per Week Flexible Hours
Meaningful OT Clinic Douglas, Cork
About Meaningful OT
Meaningful OT is a dynamic, purpose-led clinic based in Douglas, Cork, specialising in mental health occupational therapy. Our dedicated team supports children from age 8 through adulthood, providing high-quality, person-centred care that makes a real difference in the lives of the individuals and families we work with. As we continue to grow, we are looking for an experienced and enthusiastic Clinic Administrator to join us on the ground at our clinic space.
The Role
This is an in-person, clinic-based role. You will be the first point of contact for our clients and their families, and a vital part of keeping our clinic running smoothly. Working 20 hours per week with flexible scheduling, you will provide administrative, invoicing, and client-coordination support across all aspects of clinic life.
Key Responsibilities
- Manage client intake processes, including enquiries, referrals, and scheduling of appointments
- Serve as the warm and welcoming first point of contact for clients, families, and referrers — in person, by phone, and by email
- Handle invoicing, payment processing, and financial record-keeping accurately and efficiently
- Maintain and update client records and clinic databases in line with GDPR requirements
- Coordinate clinic diaries and support the scheduling of the therapy team
- Prepare and distribute correspondence, reports, and documentation as required
- Manage office supplies, filing systems, and general clinic administration
- Support the clinical team with ad hoc administrative tasks as the clinic grows
What We Are Looking For
The ideal candidate will have:
- Proven experience in an administrative or office management role — experience is essential
- Excellent organisational and time-management skills with strong attention to detail
- A warm, professional, and empathetic manner when dealing with clients and families, including children
- Proficiency in standard office software (Microsoft Office, Google Workspace and Clinko) and practice/clinic management systems
- Experience with invoicing and basic financial administration
- Ability to maintain confidentiality and handle sensitive information with discretion
- A proactive, can-do attitude and the ability to work independently
- Prior experience in a healthcare, therapy, or similar client-facing setting is a distinct advantage
What We Offer
- A 20-hour per week part-time contract with genuine flexibility around hours
- A supportive, collaborative team environment in a growing, values-driven clinic
- The chance to be part of meaningful work that positively impacts the mental health and wellbeing of children and adults across Cork
- A conveniently located clinic in Douglas, Cork (Unit C4, Brook House, Donnybrook Commercial Centre)
How to Apply
If you are an experienced administrator who is passionate about making a difference and would thrive in a busy, caring clinic environment, we would love to hear from you.
Please send your CV and a short cover letter outlining your relevant experience to:
Email: [email protected]
Website: www.meaningfulot.ie
Location: Unit C4, Brook House, Donnybrook Commercial Centre, Douglas, Cork, T12 K2H0
Meaningful OT is an equal opportunities employer. We welcome applications from all suitably qualified candidates.
Pay: €19.00 per hour
Benefits:
Work Location: In person
