We are looking for a Facilities Coordinator to join the Apleona team at our pharma sites in Dublin 15
Working pattern: Monday to Thursday 08:00 - 16:30, Friday 08:00 - 15:30
Overall Purpose of the Job
Accurately and efficiently manage and coordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed up by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects, and back-office administration (updating CAFM, KPI deliverables, reporting).
Main Duties and Responsibilities
-
Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
-
Timely execution of all Work Orders, within the permitted parameters.
-
Ensure Key Performance Indicators are being met, and escalate known issues to the account manager.
-
Review and approve sub-contractor invoices and verify works done (reports & dockets).
-
Make sure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner.
-
Coordinate all contractors that attend the site and ensure all the relevant documentation is in place prior to the work commencing.
-
Knows and ensures consistent compliance with the company's Health, Safety & Quality policies and procedures.
-
Management of all utilities, monitor and document consumption levels.
-
Stock management maintains sufficient levels.
-
Efficient management of the Asset register.
Qualifications and Experience
-
3+ years of experience coordinating Hard and Soft Facilities Services.
-
Experience in managing people
-
Demonstrable history of achieving KPIs and positive client interactions
-
A qualification in Facilities Management, or a suitable qualification in a business or technical field, is desirable.
-
Excellent communications skills
-
Computer literate
We are looking forward to hearing from you!
iND2
