Title: HR Officer
Department: Human Resources
Reports to: Senior HR Manager
Purpose of the Role:
The Human Resources (HR) officer in Dawn Farms plays a critical role in ensuring the smooth operation of the business by managing the workforce effectively. In an industry as complex and demanding as food manufacturing, where safety, quality, and efficiency are paramount, the HR officer's responsibilities are multifaceted and essential for maintaining a productive and compliant workplace. The purpose of their role can be delineated into several key aspects: Talent Acquisition and Recruitment, Training and Development, Performance Management, Employee relations, Employee Benefits and Well-being, this is a non-exhaustive list.
Core Responsibilities
Food safety and health and safety are everybodys responsibility. Food Safety policies, H&S policies, standard operating procedures and good hygiene practices should always be adhered to, to ensure the safety of the food being produced and the safety of you and your colleagues.
Key Duties and Responsibilities:
- Assist and advise management & staff on company policy queries and employee relations issues, complying with legislation and ensuring consistency across the organisation;
- Do all General operative recruitment start to finish.
- Complete all administration tasks in a timely fashion.
- Lead bi weekly meetings with production managers
- Manage grievance & disciplinary investigations as required;
- Working closely with hiring managers, manage recruitment processes end to end, from advertising posts through shortlisting of candidates, interviews, selection and job offers for all departments
- Deliver new employee inductions & ensure that we are compliant from a training aspect.
- Liaise with payroll as required on any staff pay items linked to recruitment, internal promotions, leavers etc.;
- Maintenance of the HR system (entering absence information, new hires, leavers, payroll changes, coding etc.);
- Extraction and analysis of data from the HR system as required, e.g. payroll reports, attendance reports, trend and KPI reports etc.;
- Represent HR at interdepartmental meetings and meetings with external third parties as required;
- General administration duties relating to the HR function; raising POs, doing bike to work cheques, drafting work confirmation letters.
- Produce accurate and professional correspondence, policy documents etc. as required;
- Ensure HR administration and systems are maintained up to date in a timely and accurate manner;
- In conjunction with the existing HR team review existing systems, to suggest and implement improvements;
- Timely and accurate administration of all HR functions, including written correspondence, record keeping, filing etc.;
- Undertake projects relating to a range of HR disciplines as assigned by the HR Manager.
- Guide managers on issues related to employees.
- Manage all weekly & monthly reporting including monitoring all permit renewals & expiries.
Knowledge and Experience to be demonstrated while in role:
- Minimum of 3 years experience working in HR essential. Officer/Executive level in a busy Food Manufacturing operational environment.
- Knowledge and experience in a fast paced and varied HR role requiring the person to take charge of many issues as they occur
- Confident and conscientious with an ability to effectively communicate & present to all levels in an organization.
- Ability to successfully learn, apply new skills and drive effectiveness within HR.
- Excellent knowledge of employment legislation
- Have the ability to adapt to a generalised HR role dealing with all elements of the department such as Recruitment, L&D, Employee relations & Employee wellness.
Key Behaviours/Competencies to be demonstrated:
- Ability and experience in conflict management
- Excellent communication skills to include listening and the ability to feedback.
- Trustworthy with a high level of integrity when dealing with sensitive information.
- Excellent organisational agility to include strong time management skills and the ability to take action and manage a high volume of workload.
- Process management skills, applying HR practices in a consistent manner
- Ability to work in a fast-paced environment with changing priorities on a daily basis
Specific I.T skills and level(Basic / Intermediate / Advanced)
- Strong IT skills Outlook, Word, Excel, Powerpoint, HR IT Systems
- Excellent Word & Excel Skills Intermediate level
- Outlook experience - Intermediate level
