The role of Accounts Payable Specialist will report to the Accounts Payable Team Lead. This is a fixed term contract for 1 year.
The purpose, responsibilities, skills and experience and competencies required are as follows:
Role Purpose
The Accounts Payable Specialist will play a key role in ensuring the accurate and efficient processing of supplier invoices for companies serviced by HRI Finance Shared Service Centre.
Role Responsibilities:
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Daily processing of creditor invoices.
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Complete monthly creditors statement reconciliations.
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Address and close supplier queries in a timely manner, as and when required.
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Build and maintain good working relationships with suppliers, team members, and colleagues.
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Produce monthly reports including late payment reports, aged creditor listings, Accounts Payable KPIs and communicate to key stakeholders.
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Support continuous improvement initiatives and streamlining of processes in the FSSC.
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Other administration tasks to support the Accounts Payable Team, as directed by the Accounts Payable team lead.
Skills and Experience:
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Experience within a high-volume AP function, with experience in a Shared Services environment a distinct advantage.
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Excellent numerical and analytical skills.
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Excellent attention to detail with high quality work output.
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Proficiency in MS Office primarily Excel, Word, and Power Point.
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Experience using SUN accounting package would be an advantage but not essential.
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Ability to learn quickly and work on your own initiative.
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A highly motivated individual with experience working to deadlines as part of a larger team.
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Solution orientated with strong organisational skills and ability to handle multiple tasks simultaneously.
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Pursues with energy, drive, does not stop at the first answer and sees through to the end.
- Strong control focus and willing to challenge where necessary.
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Excellent people skills.
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An interest in horse racing would be an advantage but is not essential.
Core Competencies:
Customer Focus
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Knows who the customer is (both internal and external).
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Always interacts professionally with the customer and adapts own manner to suit the individual customer needs.
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Takes pride in delivering high-quality service to the customer and conveys interest, concern, and respect for the customer.
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Resolves customer queries at point of contact only escalating when necessary.
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Is knowledgeable about each process that impacts the customer and can articulate to the customer.
Developing Self
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Actively seeks to develop by seeking feedback to gain insights for required improvement in performance.
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Proactively identifies skills gaps and seeks manager and team support to address same.
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Develops self-awareness through being curious, listening and sharing with colleagues.
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Identifies potential career prospects and works to be best positioned for upcoming opportunities.
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Uses internal opportunities to learn about wider organisation along with knowledge of own role.
Energy & Pace
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Approaches every activity with a desire for success and a 'can do' attitude.
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Understands own goals and objectives and how these impact wider department objectives.
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Displays an understanding of the importance of deadlines and an ability to meet same, striving to surpass expectations while maintaining high standards for attention to detail and adhering to company procedures.
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Prioritises tasks and ensures time is spent on the right activity at the right time, seeks advice if unsure.
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Adheres to procedures and takes accountability for completion of own tasks and illustrates a drive and enthusiasm for all activities.
Innovation & Change
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Approaches every task with a 'can do' attitude and always considers the next step.
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Brings potential solutions rather than problems to manager/colleagues.
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Considers all activities to be worthy of review for effectiveness and efficiency of process and identifies opportunities for amendments.
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Seeks to modify the way own tasks are completed to make them more achievable.
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Adjusts positively to changing tasks or responsibilities when needed and is comfortable with new technologies.
Leadership
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Focuses on individual accountability in role and takes responsibility for the successful completion of own tasks.
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Shows initiative and energy to get things done.
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Sets an example among peer group for energy and enthusiasm for organisation purpose.
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Is creative in approach and can think creatively in terms of problem solving.
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Seeks out opportunities to learn about other functions to enable greater performance of own role.
Team
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Illustrates willingness to help others and is approachable.
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Offers support to any team members under pressure and views deadlines as team owned regardless of the task.
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Builds relationships with team members and stakeholders.
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Shares knowledge with others and is open to learning from other colleagues.
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Conducts all activities in the role holding a high level of respect for self, team, other functions, and the objectives of the organisation.
HRI is an equal opportunities employer. Interview candidates will be provided with any necessary reasonable accommodations when called for interview.
