This role is not eligible for visa sponsorship. Applicants must have full, existing legal right to work in Ireland.
Purpose of the Role
The HR Generalist plays a key role in delivering efficient, accurate and values led HR and People & Culture support across Portobello Institute. The role requires strong administrative capability, working knowledge of Irish employment law, and confidence in managing day to day HR & People & Culture operations.
This role also supports smooth department operations and you will support ER matters, maintain HR systems, prepare documentation, support engagement initiatives, and contribute to the implementation of the People & Culture strategy. We
Job Description
You will provide high quality, values-led HR, People & Culture support across operations, compliance, digital systems, recruitment coordination, onboarding, HR reporting and culture initiatives. This role suits someone organised, proactive, and confident in handling people related queries in a thriving and growing organisation.
Responsibilities
Employee Lifecycle & Day to Day People Support
- Respond to routine HR queries clearly and professionally
- Provide first line support on basic ER matters
- Prepare contracts, onboarding packs and employee documentation
- Track probation, performance cycles and contract changes
- Deliver HR induction and support exit processes
- Maintain accuracy and compliance across all employee records
Culture, Engagement & Strategy Delivery
- Support People & Culture strategy implementation
- Assist with engagement projects, events and company days
- Contribute ideas for wellbeing, communication and culture
Employment Law & Compliance
- Apply working knowledge of Irish employment legislation
- Support WRC aligned documentation, GDPR standards and audit readiness
- Ensure P&C actions and communications are compliant and accurate
Records, Systems & Digital Operations
- Maintain BrightHR, SharePoint and digital records
- Demonstrate strong systems capability, including Microsoft 365
- Support IT onboarding/offboarding and promote safe AI use
- Identify opportunities to streamline and automate P&C processes
Payroll Support
- Prepare accurate monthly payroll inputs
- Track leave, changes and allowances
- Flag irregularities and maintain strict confidentiality
Recruitment & Onboarding
- Coordinate interviews, references and right to work documentation
- Prepare welcome materials and access requests
- Support managers with structured recruitment processes
Department Support
- Maintain smooth operations when the Head of People & Culture is out of office
- Prioritise workload independently and manage routine escalations
Data, Reporting & HR Metrics
- Maintain P&C trackers and compile basic HR metrics
The Person
Belief in the transformative power of education is essential. You will be a trustworthy, values led, organised, supportive person who’s focused on delivering a high quality People & Culture service that contributes to a positive, high performing, team member experience. You will be ambitious, seeking to grow your career towards management level and avail of the opportunities in a growing company.
You Will Bring
- Minimum 4 years’ consistent full time HR operations experience
- Working knowledge of Irish employment law
- Confidence responding to day to day team member queries
- Comfortable dealing with stakeholders at all levels
- Experience with HRIS and strong digital capability
- Excellent organisation, attention to detail and follow through
- Strong communication skills and a calm, confidential approach
- Ability to manage competing priorities independently
- A values driven mindset and belief in the work we do
- Experience with payroll processes (desirable)
- Experience in education or a values led sector (desirable)
About Portobello
We are committed to making education accessible to a wide student body. We are a small Institute with big ambitions and a student centric focus. Our size allows us to nurture the one in every one – we know the name and ambitions of each of our students and each of our team members.
Our culture is collaborative and agile, built for high performing innovative people who want to grow their careers. We stretch ourselves to raise the bar and are founded in the belief that the impossible is possible.
Essential to Have
- Competent user of a HRIS and SharePoint, Microsoft Forms and Microsoft 365
- Experience contributing to culture, wellbeing or engagement initiatives
- Strong knowledge of recruitment processes and best practices
- Excellent communication and interpersonal skills
- Strong organisational skills and ability to manage multiple priorities
- Comfort using digital tools, safe AI practices and process improvement methods
- Consistent working knowledge of Irish Employment Law
Pay: €45,000.00-€48,000.00 per year
Benefits:
Application question(s):
- When are you available to start?
- The salary range for the role is €45,000 - €48,000, if you are successful, will you accept this role within this salary range?
Experience:
Work Location: Hybrid remote in DUBLIN 1, County Dublin
