About the Role
The Office Administrator will support the administrative, training, compliance, and fleet coordination functions of the business. This is a varied and fast-paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple priorities.
The successful candidate will play a key role in ensuring compliance across training, health & safety, environmental standards, and fleet management, while also supporting the general administrative and operational needs of the business.
Main Responsibilities
The items listed include main responsibilities but are not an all-encompassing list.
Training & Compliance Administration
- Maintain and update all employee training records to ensure full compliance.
- Prepare and update the company training calendar.
- Liaise with internal departments and external training providers to identify and schedule appropriate training.
- Ensure training aligns with business goals, budgets, and best value.
- Work closely with the Local Authority Services National Training Group (LASNTG) to coordinate training programmes for local authorities.
- Work closely with management to ensure compliance requirements are met.
Fleet Administration & Compliance
- Act as first point of contact for fleet support line queries.
- Manage repair requests, raise work orders, and track completion.
- Prepare and issue quotations related to fleet repairs and services.
- Maintain and update fleet management systems and tickets.
- Ensure fleet compliance documentation is up to date (insurance, tax, CVRT/DOE, inspections).
- Book vehicle servicing, inspections, and maintenance with suppliers
Health, Safety & Environmental Support
- Assist with administration of Health & Safety systems and records.
- Maintain H&S documentation and compliance records.
- Support ISO 9001 and ISO 14001 audit preparation and administration.
- Assist with environmental and safety audits as required.
- Coordinate PPE ordering, issuing, and stock control.
General Administration & Business Support
- Handle general administrative duties (calls, emails, filing, scheduling meetings, minute-taking).
- Maintain databases, spreadsheets, and ERP system entries.
- Prepare reports, presentations, and audit documentation.
- Coordinate travel bookings and logistics.
- Support ongoing projects and business initiatives as required.
- Carry out ad-hoc duties as assigned by management.
Experience & Requirements
- Minimum 2 years’ experience in an administrative role.
- Strong organisational and multitasking skills.
- Excellent attention to detail, particularly in compliance-related work.
- Strong IT skills (Microsoft Office, databases, ERP systems).
- Experience coordinating multiple priorities and deadlines.
- Good communication and interpersonal skills.
- Ability to work independently and use initiative.
- Knowledge or experience of compliance systems (training, H&S, ISO) desirable.
- Understanding of GDPR and confidentiality requirements.
- Eligibility to live and work in Ireland.
Key Competencies
- Organisation & planning
- Attention to detail
- Communication
- Problem-solving
- Initiative & accountability
- Ability to work in a fast-paced environment
Pay: €27,000.00-€35,000.00 per year
Work authorisation:
Work Location: Hybrid remote in Jamestown, County Leitrim
