For an office executive who primarily deals with files and works in a fast-paced environment, the role would focus heavily on organizing, managing, and processing documentation efficiently.
1. Document and File Management
- Organizing and maintaining files, ensuring they are easily accessible and up-to-date.
- Handling sensitive documents, ensuring compliance with confidentiality protocols, especially with contracts, legal paperwork, and project documentation.
- Creating and managing file directories for various projects, teams, and departments.
2. Data Entry and Processing:**
- Inputting data into systems quickly and accurately, ensuring that databases and project files are up-to-date.
- Managing high volumes of information under tight deadlines.
- Reviewing and processing various types of documents, ensuring all required details are correctly filled out and filed.
- Assisting in the creation of reports based on the collected data.
3. Quick Learning and Adaptation:
- Keeping up with fast-paced work environments by being highly organized and detail-oriented.
4. Communication and Coordination:
- Responding to file requests promptly and ensuring smooth information flow across departments.
- Coordinating file exchanges between the development team and external stakeholders (e.g., clients, vendors).
5. Time-Sensitive Task Management:
- Prioritizing tasks based on urgency, particularly in a high-pressure environment where multiple requests for documents may come simultaneously.
- Handling tight deadlines and ensuring that documentation is prepared, reviewed, and submitted within required timeframes.
6. Problem-Solving in Fast-Paced Environments:
- Addressing issues or challenges with file retrieval or documentation discrepancies quickly and efficiently.
- Developing strategies to improve filing systems or workflows to keep up with the demands of a fast-moving office.
This role is highly focused on maintaining efficiency, accuracy, and speed in handling documentation.
Job Types: Full-time, Part-time, Specified-purpose, Graduate
Contract length: 6 months
Pay: €17.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- Bike to work scheme
- Flexitime
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Expected start date: 01/10/2024
