JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Front of House Administrator - Candidate Profile
Purpose of the Role
To provide professional front-of-house, visitor management and site administration support while delivering a positive experience for colleagues, contractors and visitors to Pfizer Ringaskiddy.
The successful candidate will work across multiple functions and must be comfortable engaging with stakeholders at all levels of the organisation while handling confidential information with discretion and professionalism.
What We Are Looking For
We are looking for either a full time candidate or two part time positions with average of 20 hours per week.
People & Communication Skills
Excellent interpersonal and relationship-building skills.
Able to build positive working relationships across all site functions.
Comfortable interacting with colleagues, contractors, visitors and leadership teams.
Professional, approachable and customer-focused.
Strong verbal and written communication skills.
Personal Attributes
Highly organised and detail oriented.
Adaptable and flexible in a fast-paced environment.
Able to manage changing priorities and multiple activities simultaneously.
Self-motivated with a proactive approach to problem solving.
Team player who collaborates effectively across departments.
Trusted to handle confidential and sensitive information appropriately.
Administration & Systems Experience
Previous administration, coordination or front-of-house experience.
Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
Comfortable working with business systems and databases.
Experience maintaining records and supporting administrative processes.
Experience in a regulated or pharmaceutical environment would be advantageous.
Typical Responsibilities
Reception and visitor management.
Site switchboard operation.
Meeting room coordination and event support.
Site communications and newsletter support.
Administrative coordination across site functions.
New starter and onboarding logistics.
Post and courier management.
Support approved activities within Pfizer systems and processes.
Support site-wide engagement and communication initiatives.
Success Profile
The ideal candidate will be:
A people-oriented, adaptable and highly organised administrator who can build strong relationships across all site functions, manage confidential information professionally and provide an exceptional front-of-house experience for colleagues, contractors and visitors.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
