Team & Role Overview
Commercial Negotiation & Execution (“CNX”) forms an integral part of both the delivery of our commercial strategy and the holistic management of our customer bases. CNX is focused on the negotiation, project management, execution and delivery of all transactions undertaken by SMBC AC including leasing, trading, restructuring, and funding at contract stage, delivery and post-delivery. Reporting to a Manager in CNX and located in Dublin, the position of Analyst / AVP Commercial Negotiation & Execution (Document Management) is a key member of CNX.
The Analyst / AVP Commercial Negotiation & Execution (Document Management) will be responsible for the management and oversight of the tracking and processing of all contractual records including closing documentation related to all new transactions, as well as ensuring the maintenance of documentation related to a large existing portfolio. You will also assist with the process of document execution as well as working on specific projects relating to the document management system, process changes and companywide projects. You will be responsible for developing and maintaining a best in class document management system utilising all available IT tools. Your particular responsibilities within CNX will depend on your level of experience and competencies and the requirements of the team from time to time.
Core Responsibilities
- Following business activity closely to ensure all transactions are tracked through to execution and then to completion of documentation.
- Liaising with external counsel, customers and internal teams to ensure a complete and correct set of documents is received within agreed timelines.
- Processing of softcopy and original documents to internal standards.
- Tracking outstanding items and escalating issues as appropriate.
- Management of original chain of title documents for the portfolio.
- Supporting internal teams in the process of novating/selling aircraft – review of lease documentation confidentiality provisions and release of copy and/or original documentation to relevant parties.
- Implementation of records retention policies and procedures with regards to archival records.
- Management of relationship with offsite storage provider.
- Management of overall layout of storage areas to enable fast and efficient retrieval of records.
- Assisting in large-scale projects to migrate and merge hardcopy and electronic records sets that are dispersed across different physical and electronic storage environments.
- Fielding queries on documentation status from internal teams.
- General administrative support to assist CNX generally to shepherd deals through the system.
Qualifications & Experience
- 2-3 years relevant experience of working in a records or information management environment, preferably in a banking / insurance / financial services environment.
- Qualification in Archives and Records Management or in Library and Information Studies would be desirable.
- Subject matter knowledge in asset management, primarily aircraft leasing, sales, and securitization would be a benefit.
- Advanced IT skills with expertise in MS skills essential – particularly in Excel and Word.
- Strong time-management with an ability and flexibility to work to deadlines.
- Flexibility in working hours to accommodate demands of different time zones.
Critical behaviours
These embody our culture and are central to how we work together at SMBC Aviation Capital:
Take your career to new heights – come join us at SMBC Aviation Capital
We are a fast paced, growing business with a focus on excellence where a world of opportunity awaits candidates with the right attitude and ambition.
Through the SMBC Aviation Capital People Commitment we offer a comprehensive suite of benefits, aligned to your needs as you move through different career and life stages. The SMBC AC People Commitment also includes our people-led culture; reward & recognition; along with our learning, wellbeing, inclusion, engagement, and CSR initiatives. In return, we ask you to bring your ambition and commitment to your work here at SMBC AC to mutually create an exceptional employee experience.
Our workplace is one where diversity is welcome, and people of all backgrounds are supported to be at their best. We are an equal opportunities employer and strive to build an ever-inclusive work environment. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please reach out to us at [email protected]
