Are you an organised and proactive individual who enjoys keeping things running smoothly? Do you take pride in creating a safe, well-managed and welcoming working environment? Are you looking for a role where you can use your administration skills and grow into a wider facilities management role?
We’re looking for a part-time Facilities Co-ordinator to join our team based in Galway. This is a varied and hands-on role where you’ll play a key part in supporting the day-to-day operations of our office and wider property portfolio.
Working closely with the Facilities Manager and Facilities Lead, you’ll help ensure our offices are maintained to high standards of safety, compliance and efficiency. You’ll be a key point of contact for colleagues, supporting everything from facilities coordination and supplier management through to onboarding new starters and managing site services.
This is a front-facing role with real variety; from coordinating maintenance and compliance checks, to supporting business operations and ensuring our workplaces run smoothly for colleagues and visitors alike.
Please note this an on-site and part-time role (20 hours per week); the ideal working pattern would be to spread the 20 hours over three or four days and can be discussed at interview.
What you’ll be doing
- Supporting the day-to-day coordination of facilities across your assigned sites
- Liaising with contractors and service providers to ensure maintenance and services are delivered effectively
- Supporting health and safety compliance, including regular site checks and record keeping
- Managing office supplies, equipment and general site services
- Acting as a point of contact for facilities-related queries
- Supporting new starters and leavers, including equipment and workspace setup
- Coordinating post, courier services and general office administration
- Supporting asset management, fleet coordination and site records
- Assisting with training bookings, travel arrangements and purchasing requests
- Contributing to business continuity planning and wider operational support
What we’re looking for You’ll need to bring:
- Experience in a facilities, office coordination, administration or similar role
- Strong organisational and planning skills in a fast-paced environment
- Excellent communication skills, both written and verbal
- Confidence working independently and as part of a wider team
- A proactive, solutions-focused approach
- Strong IT skills, including Microsoft Office (Teams, Outlook, Excel)
- The ability to build positive relationships with colleagues, clients and suppliers
It’s a bonus if you have:
- Experience working within a Facilities Management or HSEQ environment
- Knowledge of health and safety processes or compliance requirements
- Experience using helpdesk or support systems (e.g. Zendesk)
- Experience supporting audits or quality management systems
- A full UK driving licence and willingness to travel to other sites occasionally
Next steps
We are focused on creating a diverse and inclusive team. If you can’t tick every box on our job description, then we are still keen to hear from you and are open to supporting your development. That may be working part time or supporting you to gain experience in a specific area – we are a growing company and are able to adapt roles to reflect individual skills.
If you think you have what it takes to join our fast-growing business, then please apply immediately on our website. All we need is some basic information and your CV; we will review all applications quickly and will respond to all applicants.
The APEM Group is a global environmental consultancy, we work with a range of clients including large corporations and governments to help them understand and solve a wide variety of environmental projects in the UK and globally. Our successful pioneering work has enabled us to grow and combine forces with other businesses who share our ethos and integrity. At our core, our people are working towards the protection of the environment across the globe.
