The Clerical Officer is the entry-level administrative grade in Local Authorities (LA’s) in the country. Clerical Officers are deployed across a vast range of services throughout the organisation providing a vital role through a range of administrative duties. To become a Clerical Officer, one must demonstrate a good general educational standard and be efficient and customer focussed. The duties shall be such clerical/administrative and secretarial as may be assigned to the employee from time to time by the Local Authority. The following is a non-exhaustive list of duties which may be assigned to a Clerical Officer:
- Dealing with Public/Customers, including Public Counter/Reception Work
- Word processing, spreadsheets, database, email and internet
- Inputting and working with computer data.
- Cashiering
- General Clerical duties – filing, photocopying
- Handling mail and correspondence including electronic correspondence.
- Processing invoices and payroll for payment
- Accounts – Purchasing, Creditors, Debtors.
- Taking minutes of meetings
- Drafting letters and reports
- Such other duties as may be assigned from time to time
- Maintaining high quality records in a thorough and organised manner;
- Checking all work thoroughly to ensure it is completed to a high standard;
- Carrying out routine accounts work;
- Approaching work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine/repetitive work.
- Any other duties deemed appropriate.
Each candidate must, on the latest date for receipt of completed application forms: -
(a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certification Vocational Programme. (At least Grade B in Foundation Level Mathematics, and Grade C in Foundation Level Irish may be considered as equivalent to Grade D (or a Pass), in Higher or Ordinary Level, from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme);
OR
(b) have passed an examination of at least equivalent standard;
OR
(c) have had at least two year’s previous service in the office of Clerical Officer, Clerk/Typist (Clerical Duties), Clerk Typist (Typing and Clerical Duties) or Clerk/Typist under a local authority, or health board in the State;
OR
(d) have satisfactory relevant experience which encompasses demonstrable equivalent skills.
*Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.
Previous relevant experience in a local authority setting or in the public and civil service would be desirable but not essential.
Further Information is available in the Candidate Information Booklet available on our website.
