As we continue to grow, we have an exciting opportunity for a Project Support Coordinator to join our team, initially based on a healthcare project in South Dublin. This role will provide essential support to the project delivery team, assisting with document control, quality processes, commissioning administration, and day-to-day site coordination activities.
This is an excellent opportunity for an organised and motivated individual looking to develop a career within the construction and building services industry while gaining exposure to large-scale engineering projects.
Main Responsibilities
You will support the successful delivery of complex engineering projects and play a key role in project administration, document management, and site coordination activities. Responsibilities will include:
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Managing and maintaining project documentation, ensuring records are accurate, up-to-date, and compliant with project requirements.
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Assisting with the preparation and submission of project documentation, including RFIs, technical submissions, QA records, commissioning documentation, and handover packages.
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Supporting the project team with document tracking, revision control, and distribution of information to relevant stakeholders.
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Coordinating document uploads and management across project file-sharing platforms and client systems.
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Assisting with the compilation of Operation & Maintenance (O&M) manuals and project close-out documentation.
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Supporting commissioning activities through document tracking, certification management, and coordination of subcontractor submissions.
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Liaising with site teams, subcontractors, suppliers, and project managers to ensure timely completion of project documentation requirements.
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Assisting with quality assurance and quality control (QA/QC) processes and maintaining associated records.
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Supporting procurement and commercial teams with document administration and information management.
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Attending site meetings, carrying out site inspections, and assisting with general project coordination activities.
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Ensuring all activities are completed in accordance with company procedures and ISO standards (9001, 14001, and 45001).
Qualifications & Experience
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Previous experience in document control, project administration, construction support, or a similar role is desirable but not essential.
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A qualification in Construction Management, Building Services, Engineering Technology, Business Administration, or a related discipline would be advantageous.
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Strong organisational skills with excellent attention to detail.
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Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
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Experience with document management systems (Procore, Autodesk Construction Cloud, SharePoint, Asite, etc.) would be beneficial.
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Strong communication and interpersonal skills.
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Ability to manage multiple tasks and work effectively in a fast-paced project environment.
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A proactive attitude and willingness to learn.
Why Join QDG?
At Quinn Downes Group, we believe in empowering our people and providing the right support to help you reach your potential.
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Competitive remuneration package
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Career development through CPD programmes and tailored training
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Exposure to diverse sectors and high-profile projects
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Discounted gym membership & Employee Assistance Programme (EAP)
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Regular team outings and a collaborative culture
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Real career progression opportunities in a growing business
