We are looking for a Company Secretary to join our Dublin-based Company Secretarial team. This role provides Company Secretarial services to the Dublin Financial Services team, working closely with partners, associates and other professionals on funds-related matters. This is a busy client-facing role that will require a knowledgeable, confident professional who can deliver high-quality work and outstanding client service.
Key Responsibilities
- Manage a portfolio of investment fund clients.
- Scheduling meetings, assisting with the preparation of agendas.
- Draft action points and minutes.
- Facilitating good information flows between board members.
- Developing a proactive relationship with board members, providing a source of information and advice, and acting as the primary point of contact with non-executive directors.
- Regular liaison with service providers - Administrator, Depositary, Investment Manager, Lawyers, MLRO and Auditors.
- Managing the convening and conduct of the AGM and any EGMs.
- Work with the team to develop use of AI tools for all relevant tasks.
Assisting and mentoring junior staff member and the team’s assistants.
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Compliance, Regulatory and Internal Control
- Maintain statutory registers and minute books.
- Appointed Portal Administrator for the Central Bank’s online system.
- File CRO & Central Bank forms and relevant documents in a timely manner.
- Organise execution of documents in between board meetings.
- Keep abreast of relevant legislative, regulatory and governance developments.
Experience
- ICSA qualification or working towards same is desirable.
- 3 years’+ prior company secretarial experience.
Exposure to Investment Funds preferable.
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Knowledge, Skills and Abilities
- English fluency at native or bilingual level.
- Excellent interpersonal and organisational skills.
- High attention to detail and ability to multi-task.
- Ability to prioritise and co-ordinate work.
- Ability to maintain confidential information.
- Ability to complete assignments within agreed deadlines by prioritising workload.
- Ability and willingness to learn new skills as they become necessary.
- Practice and foster an atmosphere of teamwork and co-operation.
- Excellent computer skills.
- Applies highest standards of integrity, honesty and ethics in dealings with others.
This job description is intended to provide an overview of the role and is not an exhaustive list of tasks and responsibilities
