Job Title: Engineering Administrator
Based: Ballymount
Reporting to: Engineering Manager
Contract: Fixed Term - One Month
Purpose: To providing clerical support to the engineering team, including managing and maintaining all systems involved in the smooth day to day running of a busy engineering department.
Key Responsibilities and tasks
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General Engineering administration duties
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Managing the daily defect card process
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Supporting the development of the engineering maintenance system and telematics
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Assisting in new starters onboarding; uniform sizes, setting up tablet, logging into email and setting up on Engineering Maintenance System(Freeway)
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Filing, typing letters and taken minutes when necessary
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Record and file newly received vehicle documentation including CVRT discs, etc.
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Ensure the accuracy and integrity of engineering data
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Fuel: Update Merridale corrections, upload to Freeway and notify data team once complete
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Update Weekly 1P005 form with data from Power BI
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Driver Training & Driver Statements: Liaise with training team to organise any driver training and take a copy of new starter driving licences, request driver statement and file
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Co-ordinate with stakeholders to gather, update and distribute engineering data as required.
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Telematics upkeep and reporting
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Responsibility in managing, participating, and complying with the Integrated Management System (IMS).
Knowledge and Skills Requirements:
Essential:
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Previous administrative experience
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Computer Literate with excellent knowledge of Office 365
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Previous administrative experience in the transport or engineering industry
Competencies, desirable traits or attributes:
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Ability to work autonomously
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Decision maker
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Good communicator
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Clear and concise written skills
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Positive attitude to safety
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Excellent written and spoken English with the ability to communicate clearly and at all levels;
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Excellent attention for detail;
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Ability to operate as a team player
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Ability to work well under pressure
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Ability to take accurate minutes of meetings
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Highly organised, motivated and able to prioritise workload
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Ability to use initiative and identify solutions when a problem or difficult situation arises;
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Discreet when managing confidential matters
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Ability to collate and interpret statistical data
Key Safety Responsibilities:
To act in a manner as to ensure the health, safety, welfare, environment and fire safety of yourself and others in the organisation as well as any clients and visitors.
Ensure that you and any guests to any company premises understand emergency and evacuation arrangements.
Ensure your working environment is maintained in a safe and tidy condition. To act proactively in identifying and any unsafe practices or safety risks in the organisation and reporting these through the appropriate channels.
Ensure adherence to all relevant company and Go-Ahead group company policies and procedures.
Note:
This job description is a guide only. Any omission from this job description does not in any way imply that it is not part of the required duties. Employees are expected to comply with the instructions of any Company Official.
To apply for this role, please send an up to date CV and Cover Letter to [email protected] by end of day Sunday 26th July 2026.
