Office Administrator

Job details

Job Title: Administrator/ Reception (Part-time afternoons and 2 evenings) Monday to Friday

Job Description

General Administrative/Reception Duties

Process all payments and ordering of food/ cleaning and other supplies keeping within budget.
Liaise with manager to produce monthly income & expenditure reports in preparation of management meetings.
Preparation of Monthly reports for the manager
Processing of incoming and outgoing mail.
Provide front of House support and greet visitors in a professional manner.
Ensure all visitors, service user and residents sign in and out as required.
Maintenance of the Service filing systems.
To prepare and file records and returns to the appropriate funding body in the format required.
To report any discrepancies and arrears/ non-payment of rents and accommodation charges to the manager.
Ensure to adhere to best practice in cash handling and adhere to Orione Cares policies and procedures at all times.
To ensure reception and office area are kept cleaned and sanitized at all times.
To exercise discretion and maintain confidentially in all aspects of your role.
To Participate in the development of Policies and procedures
Develop positive working relationships with service stakeholders, responding efficiently and effectively to their queries and requests.
To attend and participate in team meetings.
Attend training as required.
Any other duties assigned to you by the manager

Other responsibilities -

Perform other duties and tasks, consistent with the skills and expertise, as required in non-routine circumstances.
To help with the cleaning of residents rooms as they move out/in and ensure all bedding, crockery, cutlery are in place.
Adhere to company policies and procedures.

Requirements

· Minimum of 2 years of experience in finance and administration, ideally within the charity or public sector.

Excellent organizational and time management skills.

Ability to work flexibly, adapt to changing priorities

Self-motivated with the ability to work independently and as part of a team.

Shortlisting criteria will apply. Closing date for receipt of applications is: 7th August 2026

References will be required prior to appointment and position is subject to garda vetting.

Job Type: Part-time

Benefits:

Work Location: In person