At Apleona, we are always on the lookout for talented and dynamic individuals to join our team. We are currently searching for a Facilities Administrator at our site in Donegal Town
Shift Pattern Monday to Thursday 08:00 - 16:30 Friday 08:00 - 15;30
Main duties and responsibilities
- Submitting reports and preparing presentations, and conducting general research.
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Taking inventory and replacing office supplies when necessary.
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Creating and updating databases for various forms of data, including personnel and financial information.
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Taking minutes in meetings and sending actions to owners.
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General Filing and office upkeep, and GRNI Regular Review
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Maintaining the training matrix and organising training for existing and new employees. Taking messages and redirecting calls as required.
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Raising access requests and accompanying visitors on site, and raising Urgent POs and tracking to completion.
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Helpdesk cover when required and Mail room cover if required (holiday or Sickness)
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Coordination and scheduling of the maintenance tasks for the mobile team and specialist contractors for planned and reactive works
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Input facilities-related data on the Apleona and client CAFM systems regularly to comply with KPI's. Ensure compliance with other non CAFM KPI's also within the area of responsibility
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Providing timely reports to the Client & Apleona management that will ensure they are updated on all reactive / projects being conducted on site.
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Raising POs, approving invoices, and providing administration support to the management Team
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Assist in maintaining auditable records for all in-house and outsourced PPM/reactive activities and ensure all documents are filed in an orderly fashion / reflected on the CAFM system.
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Performs any ah hock duties / reasonable requests as assigned by management. Person Specification
Flexible Qualifications and experience
- A minimum of 2 years of experience in a similar position.
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Excellent Administration skills, Microsoft Office
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Flexibility and adaptability
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Ability to work well as part of a larger team
We look forward to your application
