Role Overview
As our Office Operations Coordinator you will oversee all aspects of day-to-day office functionality, support our hybrid workforce, maintain our digital presence, and champion our team culture through events and smooth HR operations.
Key Responsibilities
- General Office & Facilities Management:
- Maintain optimal inventory of stationery and office supplies.
- Oversee external office cleaning contracts to ensure a safe, organised, and pristine workplace.
- Manage physical storage facilities, document archiving, and efficient retrieval systems.
- Coordinate physical office upgrades, desk setups for hybrid staff, and basic facilities maintenance.
- HR Support & Employee Onboarding:
- Assist in implementing and tracking firm-wide HR policies and procedures.
- Manage the annual leave calendar, tracking hybrid and remote staff attendance.
- Design and execute comprehensive induction and onboarding programs for new employees.
- Digital Presence & Website Maintenance:
- Act as the internal point of contact for basic website updates (e.g., updating team bios, adding news articles, or coordinating changes with our web developer).
- Events, Meetings & Culture:
- Organise and coordinate corporate meetings, team-building activities, client events, and office parties.
- Foster community and connection between our in-office and remote team members.
Requirements & Experience
- Experience: Minimum 2–3 years of proven experience in office management, operations coordination, or a senior administrative role (experience within a legal or professional services environment is highly desirable).
- Tech Savvy: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new digital tools, including basic website Content Management Systems (e.g., WordPress).
- Organisational Skills: Exceptional time-management abilities with a knack for multitasking and prioritizing tasks.
- Communication: Strong interpersonal and written communication skills to effectively engage with both on-site and remote employees.
- Discretion: High level of professional maturity and discretion when dealing with internal HR administration.
What We Offer
- Competitive salary based on experience.
- Company pension,
Pay: €37,500.00-€42,500.00 per year
Benefits:
Work Location: In person
