Full Job Description
We are currently seeking a part-time Receptionist / Administrator to join our busy Engineering office. The hours will be approx. 18-20 hours per week and salary will be dependent on experience.
The Ideal Candidate Will Have:
- Previous reception or administrative experience would be an advantage, but is not essential.
- A professional and friendly manner when dealing with customers, suppliers and colleagues.
- Strong communication and organisational skills.
- Good attention to detail and accuracy in their work.
- The ability to manage a variety of tasks and prioritise workloads effectively.
- A good working knowledge of Microsoft Word and Excel.
- The ability to work independently while also contributing as part of a team.
- A reliable and positive approach to work.
Main Duties and Responsibilities
Responsibilities will include, but are not limited to:
- Answering and directing telephone calls.
- Greeting visitors and assisting with general enquiries.
- Managing incoming and outgoing emails.
- Preparing quotations and tender documents.
- Preparing, formatting and updating documents using Microsoft Word.
- Maintaining and updating spreadsheets using Microsoft Excel.
- Filing, scanning, photocopying and general office administration.
- Processing post and deliveries.
- Assisting with scheduling meetings and managing office calendars.
- Maintaining accurate records and company documentation.
- Supporting the wider team with administrative tasks as required.
- Maintaining project files and drawing registers.
- Ordering office supplies and stationery.
- Keeping training records and certification records up to date.
- Assisting with health and safety documentation.
- Managing engineer schedules and site visit bookings.
- Any other duties appropriate to the role.
Job Type: Part-time
Work Location: In person
