Job Description: Office Administrator
Job Overview:
EasyGo are seeking a highly organised and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will manage general office duties while supporting multiple departments, including HR, Finance, and Asset Management. This role requires a positive can do attitude, confidentiality when handling sensitive information, proficiency with numbers, and a proactive approach to administrative tasks across the organisation.
Key Responsibilities:
1. Administrative Support:
- Provide general administrative support to all departments (HR, Finance, Operations & Sales, etc.).
- Answer and direct phone calls, manage correspondence, and coordinate meetings and appointments.
- Maintain office supplies inventory and place orders as needed.
- Handle incoming and outgoing mail and deliveries.
2. HR Support:
- Assist HR with confidential employee records, contracts, and onboarding documentation on our HR system, HR Duo.
- Schedule interviews, manage recruitment calendars, and assist with new employee orientation.
- Assist the HR Manager in relation to data support, training & development and other ad hoc HR Projects as required.
3. Finance Department Support:
- Assist with credit control activities, including contacting customers for payment
- Assist with processing invoices, expense reports, and filing as required.
- Track and report expenses, ensuring proper documentation is submitted.
- Assist with Reconciling bank statements and assist with financial data entry.
4. Asset Management:
- Maintain records of company assets, including company mobile phones, laptops and vehicles.
- Track asset acquisitions, and disposals in collaboration with the finance department.
- Coordinate with vendors for maintenance and repairs of office equipment.
5. General Office Duties:
- Assist in the planning and execution of company events, meetings, and employee engagement activities.
- Ensure the office environment is well-organised, clean, and efficient.
- Handle ad hoc projects and other duties as assigned by department heads.
Key Skills & Qualifications:
- Proven Experience: Minimum of 2-3 years of experience in office administration, preferably with exposure to HR and finance functions.
- Confidentiality: Ability to handle sensitive information discreetly and maintain confidentiality at all times.
- Numerical Proficiency: Strong aptitude for numbers, with experience in handling financial data and reports.
- Communication: Excellent verbal and written English communication skills with the ability to interact professionally with all levels of staff and external contacts.
- Organisational Skills: Strong multitasking, time management, and problem-solving abilities, with a keen eye for detail.
- Technical Proficiency: Competency with MS Office Suite (Word, Excel, PowerPoint), email management systems, and office equipment.
- Team Player: Ability to work collaboratively with cross-functional teams while also working independently.
Package:
· 35 – 40k DOE
· Bonus
· Pension
· Healthcare
· Bike to Work
· EAP
· Onsite Parking
Job Types: Full-time, Permanent
Benefits:
- Bike to work scheme
- Company events
- Company pension
- On-site parking
- Private medical insurance
Schedule:
Education:
- Leaving Certificate (preferred)
Experience:
- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)
Work Location: In person
