At Provincial, we believe that a career in security is diverse and dynamic. We now have an exciting opportunity for a Security Coordinator at one of our Citywest corporate clients.
The Security Coordinator supports the day-to-day operation of the client’s workplace and security function. They deliver the daily operational and administration support to the client Physical Security Manager, Ireland. As primary point of contact they ensure routine activities are completed efficiently, stakeholders receive support, vendors are coordinated and operational issues resolved.
About the role:
Based in the office in CityWest.
Hours 0800-1630 Monday to Friday
This role requires strong organisation and problem-solving skills to coordinate with cross-functional teams and contractors, and deliver professional and timely administration support and reports.
About The Role
Responsibilities include but are not limited to:
Operations Coordination
- Coordinate day-to-day security admin requests
- Liaise with service providers and contractors including reception, facilities and technical security vendors.
- Support access control and badge administration processes including onboarding and offboarding activities
- Assist with documentation, requests for support and follow-up actions.
- Maintain a log of security related tasks and actions.
Vendor and Contractor Management
- Coordinate visits from security engineers and service providers
- Schedule and monitor maintenance activities
- Track open issues and ensure timely resolution
- Maintain records of service visits and outstanding actions.
Workplace and Visitor Experience
- Support visitor management processes
- Assist with executive visits, customer visits and events.
- Lead by example to ensure a professional, welcoming and meet security guidelines
- Act as point of contact for workplace related queries
Administration and Reporting
- Prepare weekly and monthly reports and dashboards
- Ensure alignment and standardization of regional documentation and reporting templates.
- Maintain a site security calendar to support overall operational effectiveness.
- Ensure all site relevant documentation is stored securely and accessible as required, maintain a document management system for all reports, SOPs and other relevant documentation.
- Assist as required in audit and compliance reviews for the site.
- Track actions arising from audits, inspections, projects and meetings
- Track budgets and year to date spend
Event and Project Support
- Support planning and coordination of events
- Support security planning for conferences and executive visits
- Coordinate logistics and stakeholder communications
Role requirements
- PSA license
- Excellent administrative skills.
- Strong analytical, critical thinking and problem-solving skills.
- Target and deadline orientated.
- Exceptional verbal and written communication skills.
- Strong attention to detail, immaculate timekeeping, organizational skills.
- Proficient in the use of technology (MS Office)
- Strong interpersonal skills and ability to build rapport across the different teams
- Ability to work under own initiative.
- Proven customer service mindset
Required Criteria
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Administration experience
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PSA License
Desired Criteria
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First Aid certificate
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Proven customer service mindset
Proficient in the use of technology (MS Office)
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Skills Needed
About The Company
Since its founding in 1969, Provincial Security Services has grown into a senior player in Ireland’s private security sector. The company provides uniformed guarding, front-of-house reception, CCTV and access control solutions, and bespoke security systems. As an employer, Provincial emphasises training, professional development and recognition, maintaining high operational standards and multiple quality accreditations. Proudly Irish-owned, the organisation values reliability, trust, and integrity in its service delivery. For people seeking a career in security, Provincial delivers a blend of technology, ethical practice and human-centred support in a company that upholds quality, employee care and continuous improvement.
Company Culture
Provincial fosters a supportive, inclusive culture where employees are genuinely valued. Being family-owned, the company strives to treat staff more like colleagues than simply workers. Management is regularly on-site, listening to staff concerns, sharing the company’s successes (and learning from missteps), to build trust and a sense of ownership. The core values—Duty of Care, Respect, Belonging and Our Voice—inform how the company interacts with clients, staff and partners. Diversity is actively encouraged, with efforts to support people of different abilities, genders, backgrounds and experiences. Flexibility and fairness are important parts of how Provincial works, helping staff balance life and work, especially in shift or field-based roles.
Company Benefits
Why Work With Us?
Comprehensive company induction and onsite training to support you in your journey with us
Competitive salary
Online EAP portal/app with counselling, wellness resources, selection of benefits, including discounts for shopping, holidays and more
Career development through training and education programmes
Friendly and inclusive workplace culture in line with our Core Values
Team building activities, including soccer tournaments, volunteering days, summer BBQ and other company-wide events
Looking after our team is important to us. As well as the benefits listed above, we also offer holidays, bike to work scheme, mental health supports, refer a friend scheme, Christmas savings club and more. If there’s something important to you not listed above, talk to our team.
At Provincial, we embrace diversity and create an environment where everyone, regardless of gender, sexual orientation, cultural background or disability, can flourish and succeed. If you don’t meet all the criteria, don’t worry; we welcome individuals of all genders, nationalities, and sexualities to apply for positions within our company. Your journey with us begins when you believe in yourself and in the endless possibilities we offer.
Vacation, Paid time off, Paid sick days, Retirement plan and/or pension, Employee development programs, Tuition reimbursement, Employee discounts, A diversity program, Cycle to work, Referral bonus, Competitive salary, Employee Assistance Scheme, Work With Charities, Social Opportunities, Employee of the Month, On the job learning, Access to Health & Wellbeing app, Bereavement leave, Staff celebration events, Company employee App
Salary
Not disclosed
