We are looking for an Experienced Office Administrator to join our Admin Team based in Rathnew, Co Wicklow.
The position is permanent, full time and hours are 8.30am to 5pm Mon - Fri.
This is a full-time position, but there may be flexibility in relation to hours (if requested).
See: www.wilec.com for further information on our Company.
The successful applicant will be responsible for the day to day administrative duties for a both service and project teams in the pharmaceutical, commercial & financial sectors. They need to be willing to work in a fast pace environment, be willing to take on new challenges, have initative and be proactive.
The Main Duties include:
Provide day to day operational support to Directors, Senior Managers and the Project Controller as follows:
- Assist with planning & scheduling of works in conjunction with Project Managers, Project Controller and Service Manager;
- Ensure site inductions (where required) are carried out in a timely manner for both Wilec staff & Sub-Contractors;
- Ensure project documentation is completed by relevant personnel. It is the Administrator’s responsibility to collate and hand this documentation over to the Client as needed;
- Ensure all service documentation is completed daily by engineers and submitted to client in a timely manner;
- Keep up todate records of all services completed on each customer site;
- Commissioning documentation;
- O&M Manuals;
- Liaise with third party vendors (Sub-Contractors) – scheduling works on site, following up with documentation i.e. training certs, commissioning documentation etc.;
- Assist in managing/building relationships with the Client;
- Any other duties that may be assigned by the Management
Job Types: Full-time, Part-time
Pay: €30,000.00-€38,000.00 per year
Benefits:
- Company pension
- On-site parking
Experience:
- Office Administration: 3 years (preferred)
Work Location: In person
